Receptionist (Punggol)

Receptionist Key responsibilities include: 1. Reception & VisitorManagement • Attend tovisitors, parents, students and staff at the reception counter professionallyand courteously. • Answer, screenand manage incoming calls and enquiries, and promptly direct them to theappropriate personnel. • Verify visitoridentities and direct visitors to the appropriate personnel or venue. • Ensure thereception area is tidy, welcoming and secure at all times. 2. Administrative Support • Perform generaladministrative duties, including data entry, issuance and tracking of physicalkeys and access cards, and maintenance of proper records. • File andarchive documents in accordance with the school's records managementguidelines. • Prepare simplecorrespondence, forms and notices as directed. • Assist withincoming and outgoing mail and deliveries, including logging, sorting anddistributing them to the relevant staff. 3. Equipment & OfficeUpkeep • Maintainphotocopiers and other general office equipment by replenishing consumablessuch as paper and toner, clearing paper jams, and promptly logging andcoordinating servicing and repairs with vendors. • Maintain thecleanliness and orderliness of the General Office pantry and storeroom. 4. Stationery & StockManagement • Manage theschool's inventory of stationery and office supplies. • Conduct stockchecks at least once a month and maintain accurate, up-to-date inventoryrecords. • Raise purchaserequests when stocks fall below the minimum threshold. • Receive andverify deliveries against purchase orders and update inventory recordsaccordingly. 5. Student Administration • Assist with theSecondary 1 registration exercise and processing of student transfers,including verifying documents, updating student records in the school's studentmanagement system, and liaising with parents and relevant parties. • Assist withother student administration matters as directed, including issuing letters,collecting forms and documents, and attending to student-related enquiries atthe reception counter. 6. Email Management • Manage theschool's general email inbox, ensuring that incoming emails are acknowledgedwithin one working day and promptly routed to the appropriate staff forfollow-up. • Maintain asimple log of emails received and their routing status to facilitate trackingand follow-up where necessary. 7. Ad-hoc Duties • Carrying outany other duties as assigned by the school's management and staff in support ofthe school's operations. 1. Qualifications GCE 'O' Levelor Higher NITEC 2. Experience 3 years ofworking experience in reception and general administrative duties in asecondary schoo Contract Period : From 1 January 2027 to 31 December 2027 Option to Extend 1year from 1 January 2028 to 31 December 2028. Working hours: Mondays to Thursdays: 8:00am to 5.30pm, inclusive of 1 hour lunch break Fridays: 8:00amto 5:00pm, inclusive of 1 hour lunch break Service not required on Saturdays, Sundays and gazetted public holidays