Receptionist (Punggol)

Receptionist (Punggol) Key responsibilities include: 1. Reception & Visitor Management • Attend to visitors, parents, students and staff at the reception counter professionally and courteously. • Answer, screen and manage incoming calls and enquiries, and promptly direct them to the appropriate personnel. • Verify visitor identities and direct visitors to the appropriate personnel or venue. • Ensure the reception area is tidy, welcoming and secure at all times. 2. Administrative Support • Perform general administrative duties, including data entry, issuance and tracking of physical keys and access cards, and maintenance of proper records. • File and archive documents in accordance with the school's records management guidelines. • Prepare simple correspondence, forms and notices as directed. • Assist with incoming and outgoing mail and deliveries, including logging, sorting and distributing them to the relevant staff. 3. Equipment & Office Upkeep • • Maintain photocopiers and other general office equipment by replenishing consumables such as paper and toner, clearing paper jams, and promptly logging and coordinating servicing and repairs with vendors. • • Maintain the cleanliness and orderliness of the General Office pantry and storeroom. 4. Stationery & Stock Management • Manage the school's inventory of stationery and office supplies. • Conduct stock checks at least once a month and maintain accurate, up-to-date inventory records. • Raise purchase requests when stocks fall below the minimum threshold. • Receive and verify deliveries against purchase orders and update inventory records accordingly. 5. Student Administration • Assist with the Secondary 1 registration exercise and processing of student transfers, including verifying documents, updating student records in the school's student management system, and liaising with parents and relevant parties. • Assist with other student administration matters as directed, including issuing letters, collecting forms and documents, and attending to student-related enquiries at the reception counter. 6. Email Management • Manage the school's general email inbox, ensuring that incoming emails are acknowledged within one working day and promptly routed to the appropriate staff for follow-up. • Maintain a simple log of emails received and their routing status to facilitate tracking and follow-up where necessary. 7. Ad-hoc Duties • Carrying out any other duties as assigned by the school's management and staff in support of the school's operations. Qualifications- GCE 'O' Level or Higher NITEC 3 years of working experience in reception and general administrative duties in a secondary schoo Contract Period : From 1 January 2027 to 31 December 2027 Option to Extend 1 year from 1 January 2028 to 31 December 2028. Working hours: • Mondays to Thursdays: 8:00am to 5.30pm, inclusive of 1 hour lunch break • Fridays: 8:00am to 5:00pm, inclusive of 1 hour lunch break • Service not required on Saturdays, Sundays and gazetted public holidays