Employee Relations Associate

DUTIES AND RESPONSIBILITIES 1. Employee Relations Assistance · Serve as a point of contact for employee concerns and policy clarifications, providing guidance under the supervision of the OD Supervisor. · Assist in the implementation of company policies, rules, and procedures related to employee conduct and discipline. 2. Handling of Minor Offenses and NTE Administration · Prepare, issue, and monitor Notices to Explain (NTEs) for minor offenses such as tardiness, absences without leave, and other light violations. · Ensure that all NTEs are properly documented, acknowledged by the concerned employees, and filed in their 201 records. · Maintain an updated logbook or database of issued NTEs and disciplinary actions for record tracking and audit purposes. 3. Monthly Punctuality Monitoring and Memo Issuance · Coordinate with HRIS and Timekeeping to generate monthly attendance and punctuality reports. · Prepare and release Punctuality Memos to employees with attendance or tardiness issues. · Submit a monthly summary of punctuality memos and attendance cases to the OD Supervisor for validation. 1. Assistance in Major Disciplinary Cases · Provide administrative and documentation support to the Organizational Development (OD) Supervisor in the handling of major disciplinary cases. · Assist in gathering reports, employee statements, and other documents relevant to investigations. · Take notes or minutes during administrative hearings and ensure all documentation is properly filed and confidential. 2. Policy Compliance and Monitoring · Support in monitoring employee compliance with company policies and internal regulations. · Assist in disseminating updates, advisories, or policy memos to employees. 3. Disciplinary Record Management and Reporting · Maintain organized and confidential files of all employee relations documents including NTEs, memos, and investigation reports. · Prepare monthly and quarterly summaries of ER cases and actions taken for reporting to management. 4. Employee Engagement and Communication Support · Assist in the implementation of employee engagement activities and initiatives that promote positive workplace culture and morale. · Help gather employee feedback and observations related to workplace relations and satisfaction. 5. Training and Awareness Support · Help organize training and information sessions on company policies, code of conduct, and workplace discipline. · Provide administrative assistance during orientations and HR programs. · Performs other related functions that may be assigned from time to time.