ACCOUNT EXECUTIVE (ACCOUNT PAYABLE)

Job Summary Responsible for managing the Company's accounts payable activities, including invoice processing, supplier payments, reconciliations, e-Invoice processing, and accounting records, while supporting month-end closing, audits, compliance, and other finance activities. Key Responsibilities Accounts Payable Process and verify supplier invoices, debit/credit notes, payment documents, and supporting documents. Ensure accurate accounting entries, supplier balances, payment schedules, and timely payment processing. Follow up on outstanding invoices, approvals, discrepancies, and supplier queries. e-Invoice Prepare, verify, submit, and maintain e-Invoice and self-billed e-Invoice records, where applicable. Monitor validation status and resolve rejected, cancelled, amended, or disputed e-Invoices. Ensure compliance with applicable e-Invoice requirements. Supplier Reconciliation Perform monthly supplier statement reconciliations and resolve discrepancies. Maintain accurate supplier, invoice, payment, and reconciliation records. Month-End Closing Ensure invoices and expenses are recorded in the correct accounting period. Prepare AP schedules, reconciliations, accruals, provisions, and other month-end reports. Payment Management Prepare payment batches, payment vouchers, and related documents for approval. Monitor payment due dates, credit terms, payment records, and cash flow requirements. Audit, Tax & Compliance Prepare AP, e-Invoice, reconciliation, and supporting documents for audits. Ensure compliance with Company policies, accounting standards, tax, SST, withholding tax, e-Invoice requirements, and internal controls. Coordination & Other Duties Liaise with suppliers and Purchasing, Warehouse, Operations, Production, and other departments to resolve invoice and payment matters. Assist in improving AP processes and internal controls and perform other finance duties as assigned. Job Requirements Able to work on Saturday (alternate) Diploma or Bachelor's Degree in Accounting, Finance, or a related field. Minimum 2–3 years of relevant experience in Accounts Payable or a similar accounting role. Experience in a manufacturing or trading environment will be an advantage. Experience handling e-Invoice and self-billed e-Invoice is preferred. Good knowledge of accounts payable, supplier reconciliation, payment processing, and month-end closing. Familiar with accounting software (QNE) and Microsoft Excel.