Executive Assistant

About the role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will serve as a primary point of contact, ensuring the efficient management of day-to-day operations and strategic priorities. This role requires exceptional organizational skills, high emotional intelligence, and the ability to maintain strict confidentiality. Key responsibilities Maintain complex schedules, resolve conflicts, and coordinate internal and external meetings Arrange comprehensive travel plans, including flights, lodging, local transport, and detailed itineraries Screen and prioritize incoming phone calls, emails, and mail; draft professional correspondence on behalf of the executive Prepare meeting agendas, compile background materials, take minutes, and track action items Organize, store, and manage physical and digital files, contracts, and confidential records Track deadlines, follow up on deliverables with team members, and assist with special initiatives Prepare and submit expense reports, invoice reconciliations, and handle basic budget tracking About you Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role Flawless written and verbal English communication skills; professional demeanor in all interactions Strong command of office software platforms, including document editors, spreadsheets, and presentation tools Exceptional ability to prioritize tasks, meet tight deadlines, and manage a heavy workload with minimal oversight Demonstrated ability to handle highly sensitive, confidential, and proprietary information with integrity Flexibility to respond quickly to shifting priorities and urgent requests in a fast-paced environment