Office Admin Assistant (1 year contract)

We are looking for a proactive and detail-oriented Office Admin Assistant to support the smooth running of the company’s daily office operations. The role will focus mainly on office administration, facilities coordination, documentation, vendor management, and general operational support. The successful candidate will also provide basic administrative assistance to the HR team when required. This position is suitable for fresh graduates or candidates with some administrative experience who are organised, responsible, and willing to learn. Key Responsibilities Office Administration Support the smooth running of daily office operations and ensure the workplace is well maintained. Manage office supplies, stationery, pantry items, uniforms, and other administrative resources. Monitor stock levels and arrange timely replenishment of office and pantry supplies. Coordinate with vendors and service providers for cleaning, office maintenance, repairs, deliveries, and other services. Assist with courier arrangements, incoming and outgoing mail, document collection, and deliveries. Attend to visitors, vendors, and general office enquiries when required. Assist with meeting room preparation, office lunches, internal meetings, and company activities. Support travel arrangements, including flight and accommodation bookings, when required. Maintain proper filing, documentation, and records for administrative matters. Assist with basic IT and office equipment coordination by liaising with vendors for troubleshooting, repairs, or replacements. Support the issuance, tracking, and return of company assets and office equipment. Assist with invoice verification, administrative claims, purchase requests, and submission of supporting documents. Coordinate office access arrangements, security matters, and building management requirements. Provide general administrative support to different departments when required. Perform other ad hoc administrative duties assigned by the company. Company Events and Employee Welfare Support Assist with the planning and coordination of company events, celebrations, meetings, and employee welfare activities. Coordinate logistics such as venue arrangements, catering, transportation, materials, and attendance tracking. Support internal communications and administrative arrangements for company activities. Assist with employee surveys, feedback collection, and general welfare initiatives. HR Administrative Support Assist with interview scheduling and coordination with candidates and hiring managers. Prepare onboarding documents and coordinate basic arrangements for new employees. Assist with the filing and updating of employee records, attendance documents, leave records, and medical claims. Support the preparation, formatting, and maintenance of HR forms, documents, SOPs, and reports. Coordinate training logistics, including vendor liaison, attendance tracking, and preparation of materials. Direct employee queries to the appropriate HR personnel and assist with basic administrative follow-up. Provide other administrative support to the HR team when required. Requirements Minimum GCE ‘O’ Level, Nitec, Higher Nitec, or equivalent qualification . Fresh graduates and candidates without prior office experience are welcome to apply. Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook. Good organisational, coordination, and communication skills. Detail-oriented, responsible, and able to maintain proper records. Able to multitask, prioritise assignments, and follow up on tasks promptly. Comfortable communicating with vendors, employees, and different departments. Willing to handle routine office and administrative duties. Able to work independently while supporting the wider team. Prior office administration, operations support, or internship experience will be an advantage. What We Are Looking For Responsible, proactive, and willing to take initiative. Organised and able to follow through on assigned tasks. A team player who is comfortable supporting different departments. Service-oriented and approachable when assisting employees and visitors. Careful and accurate when handling documents, records, and administrative matters. Positive attitude with a willingness to learn and take on new responsibilities.