Account Executive

Company: AY FURNITURE / AMIRUL YUSOFF RESOURCES Location: Kota Bharu, Kelantan Department: Account Position: Account Executive Salary: RM2,500 - RM4,000 Job Summary Account Executive is responsible for managing the company's day-to-day accounting and financial operations, ensuring accurate financial records, timely payments and collections, proper documentation, and preparation of financial reports to support management decision-making. Key Responsibilities 1. Full Set of Accounts & Bookkeeping Handle and maintain a full set of accounts . Record all financial transactions accurately and on a timely basis. Manage General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR). Ensure all transactions are supported by complete and proper documentation. Perform monthly bank reconciliations. Ensure accounting records and systems are updated regularly. Assist with monthly and year-end account closing. 2. Accounts Payable (AP) Verify supplier invoices and supporting documents. Match invoices against Purchase Orders (PO), Delivery Orders (DO), and other relevant documents. Prepare supplier payment schedules according to agreed payment terms. Prepare payment vouchers and supporting documents for approval. Monitor outstanding supplier balances. Ensure approved payments are processed within the required timeframe. Reconcile supplier statements with company records. 3. Accounts Receivable (AR) & Collection Record and update payments received from customers. Monitor outstanding customer balances and collection status. Prepare and maintain Accounts Receivable Aging Reports. Follow up on overdue payments with team sales. Monitor deposits, progress payments, and final payments for each project. Reconcile sales records, invoices, and customer payments. Highlight overdue accounts and collection issues to Management. 4. Cash Flow & Banking Monitor the company's cash flow position. Prepare periodic Cash Flow Reports for Management review. Manage and record banking transactions, receipts, and payments. Ensure transactions in bank statements are properly recorded and reconciled. Monitor upcoming financial commitments and payment obligations. Provide Management with updates on the company's cash position when required. 5. Tax, Audit & Statutory Compliance Prepare financial documents and records required for audit purposes. Liaise with auditors, tax agents, company secretaries, and relevant external parties when required. Assist in preparing documents related to taxation and statutory requirements. Ensure financial records are properly maintained and retained. Ensure accounting transactions comply with company policies and applicable requirements. 6. Financial Reporting Prepare monthly financial reports for Management review. Assist in preparing: Profit & Loss Statement (P&L) Balance Sheet Cash Flow Report Accounts Receivable Aging Report Accounts Payable Aging Report Monthly Expenses Report Assist Management in monitoring Budget vs. Actual performance. Identify significant variances or unusual expenses and report them to Management. Provide accurate financial information to support business decision-making. 7. Project Costing & Job Costing Monitor and record costs incurred for individual projects. Track material, hardware, subcontractor, installation, and other project-related costs. Prepare and maintain Project Costing / Job Costing Reports . Compare project sales value against actual costs to determine project profitability. Monitor project gross profit margins. Highlight projects with low margins, cost overruns, or significant cost variances. Coordinate with Sales, Production, Installation, and other relevant departments to obtain accurate project cost information. 8. Documentation & Filing Ensure invoices, receipts, payment vouchers, bank statements, and other financial documents are properly maintained. Maintain an organised filing system for accounting and financial records. Ensure documents are easily accessible for Management review and audit purposes. Maintain confidentiality of financial, payroll, customer, and company information. Key Performance Indicators (KPI) Accuracy of monthly financial reports. Timely completion of monthly account closing. 100% completion of monthly bank reconciliation. Accuracy of Accounts Payable and Accounts Receivable records. Customer collection performance against payment due dates. Timely processing of approved supplier payments. Accuracy of payroll and statutory payments. Completeness of documentation for audit purposes. Compliance with accounting procedures and internal financial controls. Qualifications & Requirements Diploma or Bachelor's Degree in Accounting, Finance, or a related field. Knowledge and experience in handling a full set of accounts. Min 2 years of working experience in accounting field. Good understanding of AP, AR, bank reconciliation, and financial reporting. Proficient in Microsoft Excel and SQL accounting software. Knowledge of Malaysian statutory requirements is an advantage. Strong numerical and analytical skills. High attention to detail and accuracy. Able to work independently and meet reporting deadlines. Good communication and coordination skills. High level of integrity and ability to maintain confidentiality. Benefits & Perks Annual Leave EPF, SOCSO & EIS Performance allowance Medical Attendance Allowance Annual Increment Birthday Leave (because no one should work on their birthday) Work Facilities & Support Phone Incentives Learning & development opportunities, grow your skills & career If you're interested email to hr.ayfurniture@gmail.com or contact 012-838 5905 .