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Job Purpose: To assist the Managing Director by providing comprehensive secretarial and administrative support . The role will also be responsible for overall office management, coordinating centralisation of key vendors, and may have involvement in company projects. Key Responsibilities: Manage Managing Director's calendar, including scheduling appointments, meetings, conference calls, and organizing lunches and client dinners as required. Prepare Managing Director monthly expense claims to Accounting Arrange and prepare for meetings, including reserving meeting rooms, setting up equipment, coordinating meals, and distributing meeting agendas as directed by the Managing Director. Coordinate between local Brands and Divisions for necessary Managing Director approvals as well as to manage in/out tray for Managing Director highlighting urgent documentation needing approval Manage and coordinate all travel arrangements for the Managing Director, as well as assist other senior management members with booking flights for international travel. Support the Managing Director by maintaining an organized filing system, handling document organization, photocopying, scanning, and other administrative tasks as needed. Acts as liaison for senior management team in conjunction with Managing Director schedule Welcome guests in person and provide office tour for new senior management where needed; Visitors for Managing Director follow up: Handle hotel bookings for visitors and send out confirmation Handle room arrangement and other issues Prepare itineraries where necessary Requirements: Minimum 8 years of experience in administrative/secretarial duties preferably with a background in the retail industry University Degree in a related discipline is preferred Proficient in Microsoft Office including MS Word, Excel, PowerPoint etc. Excellent command of English, Cantonese and Mandarin, both orally and in writing Experience in office relocation is preferred ** Immediately available is preferred.