Admin Receptionist

Job Title: Admin Receptionist Shape the Future of Photomask Manufacturing in Singapore Pioneering Singapore’s high-end photomask supply, Tekscend Photomask Singapore is a subsidiary of the global industry leader, Tekscend Photomask Corp. We are building a state-of-the-art manufacturing facility in Tampines, scheduled to launch in late 2026. This strategic site will play a critical role in strengthening the Semiconductor supply chain across Southeast Asia. Why join Tekscend Photomask Singapore? As a pioneer member of our Singapore Team, you will have the unique opportunity to build processes from the ground up, influence factory design and operations, and grow alongside the company as we scale. We offer a competitive compensation package, comprehensive training, and clear career development pathways. Most importantly, you will collaborate with world-class professionals to shape the future of high-precision semiconductor manufacturing in the region. Join Tekscend Photomask Singapore and be part of something truly foundational—where your expertise, ideas, and passion will help shape the future of semiconductor manufacturing. Job Summary We are looking for a detail-oriented and proactive Admin Receptionist to provide dedicated support to the Admin Specialist, and ensure smooth daily front office and administrative operations in our Singapore office. This role is key to delivering professional reception services, efficient administrative coordination, and timely support for travel and visitor arrangements. Job Description Phase 1: Administrative Support Administrative Support Provide timely administrative support to employees by responding to enquiries related to office services, travel arrangements, office supplies, and general administrative matters, while supporting the Specialist, Administration, with day-to-day administrative operations. Coordinate meetings, including scheduling, room bookings, and preparation of meeting materials. Assist with document management, filing, data entry, record maintenance, and document consolidation. Track administrative action items and support follow-up activities where required. Process invoices, maintain supporting documentation, and coordinate with vendors for submissions and administrative requirements. Office Administration & Employee Services Support office procurement activities, including office supplies, and stationery management. Coordinate office maintenance matters with service providers and building management where required. Assist in organizing company meetings, employee activities, corporate events, and office engagement initiatives. Support onboarding logistics and employee administrative requirements. Provide ad-hoc administrative support to various departments as the organization grows. Travel & Visitor Coordination Assist in arranging business travel, including flights, accommodations, transportation, and visa documentation. Coordinate visitor logistics such as meeting arrangements, access requests, transportation, and accommodation bookings. Liaise with travel agencies, hotels, and other external service providers to ensure smooth arrangements. Phase 2: Receptionist cum Administrative Support Upon the commencement of operations at Tekscend Photomask Singapore's manufacturing facility, the role will expand to include reception and front-office responsibilities. Front Desk & Reception Management Serve as the first point of contact for visitors, customers, suppliers, and business partners. Welcome and register visitors while ensuring compliance with company access and security procedures. Manage incoming calls, emails, and general enquiries professionally and efficiently. Coordinate visitor access, meeting room reservations, visitor passes, reception arrangements, and meeting room set-up for internal and external meetings. Coordinate meeting hospitality arrangements, including liaising with the pantry attendant to prepare and serve beverages and refreshments for visitors, customers, management meetings, and special events. Handle incoming and outgoing mail, deliveries, and courier services. Maintain a professional, organized, and welcoming reception and waiting area. Continued Administrative Support Continue provide timely administrative support to employees by responding to enquiries related to office services, travel arrangements, supplies, and other general administrative matters. Assist in maintaining office protocols, visitor documentation, and records management processes. Provide administrative support for company events, meetings, audits, and customer visits. Order, receive, and maintain inventory of office supplies, stationery, pantry items, and first aid supplies, ensuring adequate stock levels and timely replenishment. Job Requirements Minimum 1–3 years of relevant experience in administrative or receptionist roles. Diploma or equivalent qualification in Business Administration or a related field preferred. Strong organizational and communication skills with attention to detail. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Customer-service oriented with a professional and approachable demeanor. Ability to handle confidential information with discretion. Fluency in English is required. Proficiency in additional languages relevant to business communication would be advantageous.