Project Management Office

Key Responsibilities 1. Project Planning & Coordination * Develop and maintain the Master Project Plan and project schedule. * Coordinate project activities across all departments. * Monitor project milestones, deliverables, and dependencies. * Ensure projects are completed on time and within budget. * Track project risks and recommend mitigation plans. 2. CEO Office Support * Support the CEO in strategic planning and project execution. * Prepare executive presentations, reports, and meeting materials. * Organize management meetings and record meeting minutes. * Follow up on action items and executive decisions. * Monitor corporate KPIs and strategic initiatives. 3. Project Governance * Establish project management standards, templates, and procedures. * Maintain project documentation and document control. * Monitor compliance with project governance processes. * Ensure project transparency and reporting accuracy. 4. Cross-functional Coordination Coordinate and monitor activities among: * Strategy & Business Development * Product & Technology * Marketing & Growth * Operations * Shared Service (Finance, HR, Legal, Procurement) * External Consultants & Vendors Ensure all departments work toward common project objectives. 5. Budget & Resource Monitoring * Monitor project budgets and expenditures. * Track resource utilization. * Coordinate procurement requests related to projects. * Support budget forecasting and cost reporting. 6. Risk & Issue Management * Maintain the Project Risk Register. * Identify project issues and recommend corrective actions. * Escalate critical issues to the CEO. * Track issue resolution until completion. 7. Project Reporting Prepare executive reports including: * Weekly Project Dashboard * Project Progress Report * Milestone Status Report * Budget Status Report * Risk & Issue Report * Executive KPI Dashboard 8. Continuous Improvement * Recommend improvements to project management processes. * Support implementation of project management tools and digital dashboards. * Capture lessons learned and best practices for future projects. Qualification Education * Bachelor’s degree in Engineering, Business Administration, Project Management, Industrial Engineering, Information Technology, or related fields. * MBA or Project Management certification (PMP, PRINCE2, Agile, Scrum) is an advantage. Experience * 3–7 years of experience in Project Management, PMO, Business Planning, Engineering Coordination, or Operations. * Experience in Infrastructure, Technology, EV, Energy, Railway, Construction, or Digital Platform projects is preferred. * Experience supporting senior management or executives is highly desirable. Technical Knowledge * Project Management * Project Scheduling * Budget Tracking * Risk Management * Project Governance * Microsoft Project (preferred) * Excel & PowerPoint (Advanced) * Microsoft 365 / Teams * Dashboard & KPI Reporting * Basic understanding of Agile project management Skills Project Management * Project Planning * Schedule Management * Milestone Tracking * Resource Coordination * Risk Management * Change Management Business Skills * Business Analysis * Process Improvement * Budget Monitoring * Executive Reporting * Documentation Management Leadership & Coordination * Cross-functional Coordination * Stakeholder Management * Communication * Meeting Facilitation * Decision Support Soft Skills * Highly organized * Strong analytical thinking * Attention to detail * Problem-solving * Proactive mindset * High accountability * Confidentiality * Ability to work under pressure * Excellent interpersonal skills