HR Assistant

Key Duties and Responsibilities 1. Recruitment and Talent Acquisition Manage the full-cycle recruitment process , from job posting and sourcing to selection and onboarding. Coordinate with department heads on manpower requests and staffing requirements . Create and post job advertisements on JobStreet, social media, and other recruitment platforms. Source qualified candidates through job boards, referrals, social media, and recruitment agencies. Conduct initial screening, interviews, and background checks . Schedule interviews and coordinate assessments between candidates and hiring managers. Maintain a pool/database of qualified candidates for current and future hiring needs. 2. Staffing and Manpower Planning Assist management in workforce planning and staffing strategies . Monitor manpower requirements and staffing levels across departments. Track recruitment progress and provide regular hiring updates to management. 3. Applicant Evaluation and Selection Review resumes and assess candidates based on qualifications, experience, and job requirements. Conduct preliminary interviews and competency assessments . Coordinate technical and final interviews with department heads. Prepare and facilitate job offers and employment contracts . Ensure selected candidates meet the required qualifications before endorsement for hiring. 4. Pre-Employment Requirements and Onboarding Ensure completion and submission of pre-employment requirements , including medical examinations, government numbers, clearances, and other required documents. Facilitate employee onboarding and orientation for newly hired employees. Coordinate with HR and Payroll regarding employee records, documentation, and system enrollment. 5. Recruitment Documentation and Reporting Maintain accurate applicant records, recruitment databases, and applicant tracking systems . Prepare and maintain recruitment reports, including: Hiring status and recruitment pipeline Time-to-fill Recruitment cost analysis Ensure recruitment activities comply with company policies and applicable labor regulations . 6. Employer Branding and Recruitment Initiatives Support career fairs, job caravans, university partnerships, and other recruitment activities . Promote the company’s employer brand to attract and engage qualified candidates. Build and maintain relationships with recruitment agencies, job platforms, and other talent acquisition partners .