Accounts cum Admin Executive

Accounts Responsibilities Handle day-to-day accounting and finance-related administrative matters. Prepare and issue invoices, debit notes, credit notes, receipts and other accounting documents. Handle Accounts Payable (AP) and Accounts Receivable (AR), including monitoring outstanding payments and collections. Verify suppliers' invoices, purchase orders, delivery orders and supporting documents before processing payments. Prepare payment vouchers, online payment documentation and payment schedules for management approval. Perform bank reconciliation and maintain accurate records of banking transactions. Maintain proper filing and documentation of accounting records, invoices, receipts and payment documents. Assist in recording accounting transactions and maintaining the general ledger. Monitor staff claims, petty cash and reimbursement records. Assist in preparing monthly accounting schedules and reports. Liaise with suppliers and customers regarding invoices, payments, statements of accounts and outstanding balances. Assist with SST, e-Invoice and other statutory or tax-related documentation where required. Prepare and provide supporting documents for auditors, tax agents, company secretary and other professional parties. Assist in month-end and year-end closing activities. Ensure all accounting records and supporting documents are properly maintained and readily available for audit purposes. Administration： Manage office supplies and stationery inventory. Coordinate office maintenance, cleaning, utilities, and facility management. Handle courier services, incoming and outgoing mail, and document filing. Coordinate travel arrangements, hotel bookings, and meeting room reservations. Ensure refreshments are prepared and served for guests during meetings and visits. Support employee onboarding and general office administration. Maintain company assets and office equipment records. Assist in organizing company events and staff activities. Perform other administrative duties assigned by management. Assist in the preparation, coordination, and documentation required for the annual ISO audit.