Admin Assistant

Job Summary We are looking for a detail-oriented and organized Administrative Assistant to provide administrative and finance support, with a focus on billing, invoicing, data entry and financial reporting. The successful candidate will assist with the day-to-day processing of billing transactions and ensure that financial records and reports are accurate and up to date. Key Responsibilities Billing & Invoicing Prepare and issue customer invoices accurately and in a timely manner. Process billing transactions and ensure supporting documentation is complete. Verify billing information, charges, rates and supporting documents before invoicing. Monitor outstanding invoices and assist with follow-up on overdue payments. Prepare credit notes, debit notes and billing adjustments where required. Maintain accurate and organized billing records. Finance & Data Entry Perform daily data entry of financial and billing transactions into the accounting system. Ensure accounting and billing records are accurate and properly maintained. Assist with accounts receivable and accounts payable-related administrative tasks. Match invoices and supporting documents against relevant records. Assist with reconciliation of billing and financial data. Maintain proper filing of invoices, receipts, payment records and other financial documents. Reports & Administrative Support Prepare regular billing and finance reports for management review. Generate reports on invoicing, outstanding balances, collections and other billing-related information. Assist with month-end closing activities and preparation of supporting schedules. Maintain spreadsheets and databases relating to billing and finance activities. Provide general administrative support to the Finance Department. Perform any other finance or administrative duties as assigned. Requirements Diploma/Nitec Cert in Accounting or Business Admin preferred Relevant experience in basic billing processes Proficient in Microsoft Office Knowledge of Xero Accounting Software will be a bonus Self-motivated, able to work independently and in a team Able to start on short notice or immediately will be preferred Benefits 5 day work week - Monday to Friday, 8.30am - 5.30pm No overtime required Medical claim reimbursement Annual leave