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職位：秘書 / 團隊行政主任（每週 5 天工作） 工作時間： 上午 9 點 至 下午 6 點 工作地點： 牛頭角 職位描述： 我們是一個充滿活力、高速成長的專業團隊（SV Group 宏星集團）。現正尋找一位性格開朗、樂於助人且具備高度合作精神的行政秘書加入。您將成為辦公室順暢運作的核心紐帶，為總監及營業團隊提供主動、高效且專業的行政與秘書支援。我們重視積極主動的團隊成員，若您喜歡與人溝通、善於管理時間並樂於接受挑戰，歡迎加入我們。 主要職責： 總監核心秘書服務（總監的得力助手） 日程與會議管理： 精準管理總監的日常行事曆，梳理並排定會議優先順序，確保所有行程無縫銜接。 私人行政事務： 協助處理總監的個人行政事務，包括但不限於車輛牌照續期、個人保險維護、賬單及文件跟進等。 貴賓接待： 負責高級經理、VIP 客戶及重要訪客的日常接待工作。 區域及營業團隊行政支援（辦公室的運作核心） 日常查詢與溝通： 作為團隊的日常聯絡窗口，協助解答營業員的查詢。在處理請求時，需清晰工作範疇與邊界，同時保持溫和、有禮及具親和力的溝通態度。 會議與物資協調： 負責團隊會議的預約、會議室準備、會議紀要記錄，以及日常業務資料與物資的分發。 簡報與報告製作： 高效且準確地更新日常銷售報告，並協助製作及修改每週早會的 PowerPoint (PPT) 簡報與培訓材料。 活動協助： 協助籌備各類市場推廣活動、團隊娛樂活動及大型海外獎勵旅遊（如旅遊行程協調）。 職位要求： 學歷與經驗： 高級文憑或以上學歷，具備 1 年以上行政或秘書相關工作經驗（有保險公司或財富管理團隊經驗者優先）。 性格特質（核心考量）： 性格必須開朗、積極正面、樂於助人且具備極高的團隊合作精神。 面對臨時任務時能展現彈性與責任感，主動尋求解決方案。 溝通與軟技能： 優秀的人際交往能力，能以溫暖、得體的態度與不同職級的人員溝通，具備出色的情緒智商 (EQ)。 效率與時間管理： 具備優秀的多任務處理能力，做事細心、有條理，能分清輕重緩急，自律性強。 專業形象： 注重專業行政儀容，工作日需穿著得體的商務或行政服飾 ，以維持接待 VIP 訪客時的專業形象。 電腦及科技應用： * 熟練操作 MS Office（特別是 PowerPoint 的排版製作、Excel 數據處理、Word 及 Outlook）。 具備良好的中英文打字能力及基本 IT 知識。 具備日常 AI 工具應用能力者優先 ，樂意將 AI 融入日常工作以提升辦公效率。 我們提供： 固定 5 天工作（週一至週五，上午 9 點至下午 6 點，無需不必要加班） 具競爭力的薪酬待遇與獎金制度 充滿活力、互相支持的工作氛圍 Job Title: Secretary / Team Administrative Officer (5-Day Work Week) Working Hours: 9:00 AM – 6:00 PM Location: Ngau Tau Kok About the Role: We are a dynamic, fast-growing professional wealth management team (SV Group). We are currently seeking a cheerful, helpful, and highly cooperative Executive Secretary to join us. You will be the core link to our smooth office operations, providing proactive, efficient, and professional administrative and secretarial support to the Director and the sales team. We value proactive team members who take ownership and do not push away tasks. If you enjoy communicating with people, excel at time management, and love a challenge, we welcome you to join us. Key Responsibilities: 1. Core Secretarial Support (The Director’s Right Hand) Schedule & Meeting Management: Accurately manage the Director's daily calendar, prioritize meeting requests, and ensure all itineraries are seamless and conflict-free. Personal Administration: Assist with the Director's personal administrative affairs, including but not limited to vehicle license renewal, personal insurance maintenance, and document follow-ups. VIP Reception: Handle daily reception duties for senior managers, VIP clients, and important guests with absolute professionalism. 2. District & Sales Team Support (The Heart of the Office) Daily Inquiries: Act as the daily contact point for the team, assisting with agent inquiries. When handling requests, you must maintain a graceful, warm, and approachable communication style. Meeting & Material Coordination: Book team meetings, prepare meeting rooms, take minutes, and distribute daily business materials efficiently. Presentation & Report Generation: Accurately update daily sales reports, and assist in preparing and formatting weekly morning meeting PowerPoint (PPT) presentations and training materials. Event Assistance: Assist in organizing various marketing events, team entertainment, and large-scale overseas incentive trips (e.g., trip coordination). Requirements: Education & Experience: Higher Diploma or above with over 1 year of administrative or secretarial experience. (Experience in an insurance company or wealth management agency is highly preferred). Personality Traits (Core Consideration): Must possess a cheerful, positive, and helpful personality with a strong team spirit. Demonstrates flexibility and responsibility when facing ad hoc tasks and proactively seeks solutions. Communication & Soft Skills: Excellent interpersonal skills. Able to communicate with staff at all levels with a warm, polite, and proper attitude. High Emotional Intelligence (EQ) is essential. Efficiency & Time Management: Excellent multitasking abilities, detail-oriented, highly organized, capable of ruthlessly prioritizing tasks, and highly self-disciplined. Professional Image: Strict adherence to professional corporate administrative attire is required on all working days to maintain a professional image when receiving VIP visitors. Computer & Tech Proficiency: * Proficient in MS Office (especially PowerPoint formatting, Excel data processing, Word, and Outlook). Good Chinese and English typing skills with basic IT knowledge. AI Proficiency: Experience using AI tools in daily work is a strong advantage. A willingness to integrate AI to improve office efficiency and workflow is expected. What We Offer: Five-day work week (Monday to Friday, 9:00 AM to 6:00 PM) Competitive compensation package and bonus system A dynamic, supportive, and fast-paced working environment