Human Resources Employee Database And Records Specialist

To have your application processed, all interested applicants are REQUIRED to submit their updated résumé and complete our Head Office Online Application Form through the link below: https://forms.gle/YkpRNNF7mrSykmXQ9 Please ensure that all required information is complete and accurate . Our Recruitment Team will review your submission and contact qualified candidates regarding the next steps in the hiring process. Applications with incomplete information or without a submitted online application form may not be processed. Job Summary: Responsible for the maintenance of all employee records and information to ensure the accuracy of employee database and reports. Generates reports for important HR data such as demographics, attrition, regularization, and other statistics as reference for management’s decision making. Responsibilities: Coordinates with HR Specialist – Recruitment on the list of new hires to generate access of EMP No. and requests access for OPID, Email, and NAV. Prepares copy of access code, employment agreement and other pertinent records for early deployment and new employee orientation of Front Line Associates. Processes HR Online account and inputs information of new hires. Collects and monitors the completion of the pre-employment requirements of all new hires and employees with pending pre- employment requirements. Prepares the 201 files, sorts the pre-employment requirements and files the documents of new hires. Prepares new employee announcement and list of birthday celebrants every month for endorsement to HR – CLD. Collates data, maintains and updates various HR Reports such as HR Stats, New Hires and Separations, Branch Plantilla, etc. on a monthly basis. Monitors the submission of consolidated 3rd and 5th month PAF from line leaders and immediate head for performance evaluation of new hires. Prepares announcement and notice for employees recommended for regularization and ensures signed copy is endorsed to Payroll in a timely manner. Prepares and sends appropriate notices for AWOL, Termination, and Separation, etc. Monitors and records all employee movements such as transfer and promotion within the organization. Provides list of clearance requirements, monitors necessary documents to be submitted (for all employees) and Conducts Exit Interview (to FLAs). Monitors clearance approval of all departments, prepares all pertinent documents and processes the computation of last pay and leave credits of all separated employees to be endorsed to Payroll. Coordinates with branches or other units, reviews case reports and settles the final decision to document operational and behavioral case to instill workplace discipline. Monitors the timely issuance of Notice of Decision (NOD) to the erring employee and ensures that the copy of signed NOD is forwarded to concerned departments/group for reference in cases of restitution, etc. Updates case docket (both soft and hard file) and ensures that the hard files of case docket are properly labeled and pertinent records are filled accordingly. Attends to employment verification concerns for both active and inactive employees and confirms the details based on the employee records. Prepares Certificate of Employment (without salary) requested by both active and inactive employees. Updates 202 database and ensures that post employment requirements are filed properly. Performs other tasks as may be assigned from time to time. About Us: Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.