Administrative Executive

JOB RESPONSIBILITIES: · Provide full spectrum of secretarial support to Director(s) and his/her team · Coordinate business travel for directors and team members, covering bookings, visas, schedules, travel insurance, materials, and post-trip claims and reimbursements · Handle full spectrum of administration including supplies, expenses, claims, travel arrangements, meetings coordination, onboarding/ offboarding, leave management, access, resources, update status of project, etc · Prepare documents for submission of pre-qualification · Manage overall project administration, including setup, contracts, consultants, fees, payments, access, milestones, and documentation · Handle project financial processes, from submissions and proposals to invoicing, payment follow-ups, and monthly income and fee forecasting with Finance and project teams · Work with Human Capital Management department for incoming and outgoing administration for team members · Maintain proper documentation, reports, and records, ensuring all files comply with office standards · Oversee leave, claims, timesheets, ICT requests, and maintain a clean and organized workspace · Any other ad hoc duties as assigned JOB REQUIREMENTS: · Minimum Diploma in Business Administration or equivalent · Strong adaptability and ability to manage shifting priorities in a fast-paced environment · Excellent organizational and problem-solving skills · Minimum 3 years of experience in relevant field · Good command of spoken and written in English