Executive or Personal Assistant to CEO

EXECUTIVE / PERSONAL ASSISTANT TO CEO Nomads Padel Village & Group, Canggu, Bali Reports To: CEO / Main Commissioner Primary Support: CEO, Main Commissioner & Board Member Employment Basis: Full-time, 6 days per week, 8 hours per day Location: Canggu, Bali About the Role We are looking for a highly trusted, organized, and independent Executive / Personal Assistant to the CEO to provide high-level support across the Group and Nomads Padel Village. This is a senior executive support role combining executive administration, coordination, follow-up, and venue support. The role provides broad support to the CEO across the Group's Indonesian companies while maintaining a dedicated focus on the overall administration and coordination of Nomads Padel Village. The successful candidate will help leadership stay organized, maintain visibility across multiple priorities, ensure important matters are followed through, and support the smooth running of the business and venue. This role requires very high independence, sound judgment, discretion, and trustworthiness , with the ability to take ownership and move matters forward without constant supervision. Key Responsibilities Provide direct executive and personal administrative support to the CEO, Main Commissioner, and Board Member. Support the CEO across the Group's Indonesian companies while maintaining a dedicated focus on Nomads Padel Village. Manage calendars, meetings, schedules, travel arrangements, reminders, priorities, and follow-up actions. Prepare, organize, and pre-structure documents, reports, correspondence, decisions, and action points for leadership. Coordinate communication and follow-ups with department heads, advisors, consultants, notaries, authorities, vendors, partners, and other stakeholders. Maintain clear trackers for deadlines, approvals, signatures, documents, payments, and outstanding actions. Support leadership in maintaining a big-picture overview of Nomads Padel Village , ensuring important administrative and operational matters are properly coordinated and followed through. Coordinate information between leadership and departments across the venue. Follow up on leadership decisions and instructions and ensure they are translated into clear actions and completed on time. Identify missing information, pending decisions, potential delays, and matters requiring leadership attention. Support meetings, projects, events, activations, and other business priorities as required. Handle confidential documents, business information, and sensitive matters with the highest level of discretion. Act as a reliable execution arm for leadership and proactively move matters forward. What We Are Looking For Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar senior administrative role . Exceptional organizational and coordination skills. Used to works with Google Workspaces/ZOHO - should be very tech savvy Very high level of independence and ownership. Strong ability to manage multiple priorities, deadlines, people, and moving parts. Excellent follow-up discipline and attention to detail. Strong written and verbal English; Bahasa Indonesia strongly preferred - German would be a plus Excellent command of documents, spreadsheets, presentations, correspondence, and administrative systems. Confident communicating with senior management, external advisors, vendors, partners, authorities, and internal teams. Strong judgment and ability to determine what can be handled independently and what needs to be escalated. Mature, discreet, loyal, dependable, and highly trustworthy age around 26-40 Proactive and solution-oriented, with the ability to anticipate what leadership needs. Comfortable working in a fast-paced, founder-led environment. Experience in hospitality, sports, lifestyle, real estate, or venue operations is an advantage. Are you? Highly Trusted — Able to handle confidential information and sensitive matters with complete discretion. Highly Independent — Able to understand what needs to be done and move it forward without constant instruction. Highly Organized — Able to keep multiple priorities, documents, people, deadlines, and follow-ups under control. Proactive — Sees what needs attention and takes action before being asked. Reliable — Takes ownership and ensures commitments and follow-ups are completed. Strong in Judgment — Knows when to act independently and when to bring a matter to leadership. Big-Picture Minded — Understands the wider business while remaining on top of important details. Professional & Mature — Comfortable representing senior leadership and dealing with sensitive matters professionally. This is not a basic administrative assistant position. We are looking for a trusted executive-level support person who can operate with a very high degree of independence and become a reliable extension of the leadership team. The right person should be able to understand the priority, organize the matter, coordinate the right people, follow it through, identify what is missing, and keep leadership informed — without needing to be chased. Started Date : Immediately Closing Date : 20 of August, 2026