HR ASSISTANT

The HR Assistant provides administrative and operational support to the Human Resources Department. The position assists in recruitment, employee records management, attendance monitoring, HR documentation, employee concerns, and the implementation of company policies and procedures. The HR Assistant ensures that HR records and processes are accurate, organized, confidential, and completed on time. Key Responsibilities 1. Recruitment and Hiring Assist in posting job vacancies and sourcing qualified candidates. Screen applications and resumes based on job requirements. Schedule and coordinate interviews with applicants and hiring managers. Assist in the preparation of recruitment and hiring documents. Coordinate pre-employment requirements of newly hired employees. 2. Employee Records and Documentation Maintain and update employee masterlists and personnel files. Ensure employee records and documents are complete, accurate, and properly filed. Prepare HR documents such as memos, notices, NTEs, contracts, and other employee-related documents. Maintain confidentiality and proper safekeeping of employee information. 3. Attendance and Timekeeping Monitor employee attendance, tardiness, absences, undertime, and leave applications. Assist in checking and validating daily time records and attendance reports. Coordinate attendance discrepancies with employees and department heads. Prepare attendance-related reports for payroll processing. 4. Employee Relations and HR Support Assist employees with basic HR inquiries and concerns. Coordinate employee concerns with the appropriate HR personnel or department. Assist in implementing company policies, rules, and procedures. Help maintain proper documentation of employee violations and disciplinary actions. 5. Onboarding and Employee Support Assist in the orientation and onboarding of newly hired employees. Ensure completion and submission of pre-employment and employment requirements. Assist in explaining basic company policies, procedures, and HR processes to new employees. 6. HR Reports and Administrative Tasks Prepare and maintain HR reports, trackers, and monitoring sheets. Assist in payroll-related documentation and other HR reports. Organize and maintain physical and digital HR files. Assist in company activities, employee programs, and HR projects. Perform other duties and responsibilities assigned by the HR Supervisor, HR Manager, or Management. Qualifications Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field. With or without prior HR experience; fresh graduates are welcome to apply. Knowledge of basic HR practices and administrative procedures. Good communication and interpersonal skills. Proficient in Microsoft Office, particularly Word and Excel. Organized, detail-oriented, and able to manage multiple tasks. Can maintain confidentiality of employee and company information. Responsible, reliable, and professional. Willing to learn and work with minimal supervision.