Assistant Director, Finance & Administration - NGO

Job Responsibilities Strategic Financial Leadership and Sustainability Lead financial strategy, budgeting, forecasting and long-term planning to ensure sustainable financial performance Provide strategic insights and financial analysis to support organizational goals and decision-making Monitor financial performance and recommend corrective actions to optimize resources Business Partnership and Stakeholder Engagement Act as a trusted business partner to operational leaders on financial management and decision-making Support fund applications, investment decisions and new initiatives with robust financial analysis and insights Drive financial discipline and accountability across departments Engage with senior management, auditors, regulators and external stakeholders Communicate financial information clearly to both financial and non-financial stakeholders Governance, Risk and Compliance Establish and maintain appropriate financial policies, ensuring strong internal controls, regulatory compliance and adherence to organizational requirements. Oversee statutory audit and other audits required by funding parties and ensure timely resolution of audit findings Ensure compliance with financial regulations, accounting standards and statutory obligations Serve as Secretary to the Finance Committee, ensuring effective governance processes, high-quality reporting and appropriate follow-up actions Process Excellence and Operations Transformation Drive end-to-end process excellence across finance and administrative functions by streamlining workflows, reducing cycle times and enhancing accuracy, efficiency and service quality through standardization, automation and digitalization Oversee monthly and year-end finance closing processes to ensure timely, accurate and high-quality financial reporting and management insights Establish and monitor KPIs to strengthen and continuously improve service delivery Facilities and Administration Provide strategic oversight of facilities and administrative functions, ensuring alignment with organizational priorities and service needs Steer asset stewardship to ensure facilities are safe, compliant and fit-for-purpose Govern renovation and capital projects, including new facilities, ensuring delivery within scope, timeline and budget Monitor KPIs and provide regular updates to the Building Committee on the status of heritage buildings and new facilities People Leadership and Talent Development Build and lead teams by providing clear direction, coaching, support and ongoing development to maximize individual and team potential Manage, coach and develop employees to meet current and future organizational needs, including succession planning and capacity building Job Requirements Degree in Accounting, Finance, Business Administration or a related discipline; a Master’s degree is an advantage Minimum 15 years’ relevant experience in Finance, including leadership role overseeing financial planning, reporting and control Proven experience in driving process improvement and operational transformation Demonstrated exposure to workplace operations, facilities management and capital projects, with the ability to integrate operational and financial considerations Hands-on experience in leading change and project management Strong track record in business partnering and stakeholder management at senior levels Strategic yet hands-on leader with strong financial acumen and the ability to connect finance with operations and service delivery High level of integrity and commitment to governance, compliance, and accountability Result-driven, with a focus on operational excellence, continuous improvement & impact Agile and adaptable, with a strong learning mindset and openness to new ideas, technologies, and ways of working