HR Executive (Payroll, Benefits, HRIS, Visa & Work permit)

Job Purpose The HR (Payroll, Benefits & HRIS) is responsible for in-house payroll processing, employee benefits administration, statutory compliance, and HRIS data management. This role ensures payroll accuracy, effective benefits management, reliable HR data, and timely reporting to support HR operations and employee well-being. Key Responsibilities 1. Payroll Management Perform monthly in-house payroll processing with accuracy and timeliness Validate leave, overtime, allowances, and payroll-related adjustments Process payroll changes, including new hires, resignations, salary revisions, and promotions Prepare payroll reconciliations and support month-end closing Handle payroll-related inquiries with strict confidentiality 2. Benefits & Statutory Administration Prepare and submit statutory reports, including Social Security (SSO), Provident Fund (PF), withholding tax (PND.1, PND.1 Kor), Workmen’s Compensation Fund, and 50 Tawi Administer employee benefits programs Maintain monthly employee group insurance data (enrollment, changes, and termination) Analyze benefits utilization data and prepare monthly summaries Coordinate annual health check-ups and influenza vaccination programs Manage employee welfare items such as staff uniforms and welfare-related supplies Ensure compliance with benefits policies and relevant regulations 3. HRIS Management Maintain and update employee data and organizational charts in HR systems (Business Plus, Success Factors) Ensure data integrity, accuracy, and confidentiality across HR systems Generate HRIS reports related to payroll, benefits, and employee movements Coordinate with system vendors on system issues and enhancements 4. HR Data Analysis & Reporting Prepare monthly payroll and benefits reports Analyze payroll costs and benefits utilization trends Ensure data consistency across payroll, HRIS, and reports Support HR reports and presentations using Excel and PowerPoint 5. HR Communication & Administration Prepare HR announcements and employee communications related to payroll and benefits Support HR documentation and internal or external audits Assist in HR operational and process improvement initiatives Support HR accrual and expense management related to payroll and benefits 6. Visa & Work Permit Administration Coordinate visa and work permit applications, renewals, cancellations, and related immigration documentation. Prepare and maintain records of visa, work permit, and re-entry permit validity, ensuring timely renewals and full compliance with Thai immigration and labor regulations. Liaise with government agencies, external service providers, and expatriate employees regarding immigration requirements and processes. Maintain accurate employee records and generate reports related to visa and work permit status. Key Competencies Payroll & Compliance Excellence - Demonstrates strong ownership in end-to-end payroll processing, statutory compliance, and regulatory accuracy, ensuring timely and error-free payroll operations. HRIS & Data Management - Effectively manages HR systems (Business plus, SAP) with a strong focus on data integrity, system accuracy, and continuous improvement. Analytical Thinking & Problem Solving - Analyzes payroll, compensation, and benefits data to identify discrepancies, root causes, and practical solutions to operational and system-related issues. Collaboration & Stakeholder Management - Works closely with Finance, IT, vendors, and line managers to ensure smooth payroll and HR operations through clear and professional communication. Accountability & Integrity - Acts with high responsibility, confidentiality, and ethical standards when handling sensitive employee and payroll information. Employment Compliance & Mobility Administration - Demonstrates knowledge of immigration, visa, and work permit processes, ensuring compliance with labor and immigration regulations while providing efficient support to expatriate employees and stakeholders. Skills & Competencies Good command of English communication, both written and spoken High attention to detail with strong numerical accuracy Strong sense of confidentiality and professional ethics Service-minded, proactive, and able to work independently Ability to manage multiple tasks and meet deadlines in a fast-paced environment Qualifications Bachelor’s degree in Human Resources, Business Administration, or a related field. Minimum 5 years of experience in payroll, compensation & benefits, HRIS and handling visa and work permit processing Strong knowledge of Thai payroll regulations, Social Security (SSO), Provident Fund (PF), tax compliance and Thai immigration regulations Hands-on experience with payroll and HRIS systems; experience with BPlus, SAP, and/or Workday will be given special consideration Experience in Workday implementation or system enhancement will be a strong advantage