Admin Executive (Clinical Research)

About the Role We are looking for a proactive, organised and detail-oriented Admin Executive to provide general administrative and operational support to the research team. This role is suitable for someone who is organised, responsible and enjoys coordinating day-to-day office/clinical matters in a fast-paced working environment. Key Responsibilities Track study financials and ensure timely invoicing to sponsors and Contract Research Organisations (CROs). Monitor incoming payments and follow up on outstanding invoices. Liaise with sponsors, CROs, Finance, and internal stakeholders on study-related financial matters. Maintain accurate financial and study documentation. Assist in contract tracking, budget revisions, and payment reconciliation. Prepare reports and provide administrative support to the Clinical Research team. Perform general secretarial and ad-hoc administrative duties as assigned. Requirements Diploma or Bachelor's Degree in Finance, Business Administration, Accounting, Healthcare Management, or a related discipline. Minimum 2-3 years of experience in finance, administration, project coordination, or healthcare administration. Experience in clinical research, pharmaceutical, CRO, or healthcare industry will be an advantage. Strong proficiency in Microsoft Excel, Word, and PowerPoint. Excellent organisational and time management skills. Strong communication and interpersonal skills. Meticulous, responsible, and able to manage multiple priorities independently. Working Hours Monday to Friday: 8:30 AM – 5:30 PM Saturday: 8:30 AM – 1:00 PM (alternate Saturdays) 5.5-day work week (alternate Saturdays) What We Offer 21 days Annual Leave Annual Wage Supplement (AWS) Performance Bonus based on individual and company performance Flexible Benefits: Up to $2,000 per year Other Employee Benefits & Staff Welfare Supportive and collaborative working environment