Finance Assistant - Accounts Payable

Responsibilities Invoice Processing Receive, review, and process a high volume of supplier invoices accurately and promptly. Perform three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and completeness. Verify, code, and input invoices with correct general ledger accounts, cost centers, and tax codes. Identify and resolve invoice discrepancies or incomplete documentation before payment processing. Payment Handling Prepare and execute scheduled payment runs (e.g. cheques, ACH, TT/wire transfers) in accordance with company timelines and approval hierarchies. Obtain necessary payment authorizations and ensure compliance with internal approval policies. Process employee expense reimbursements and ensure claims are properly validated and supported. Monitor payment due dates to ensure timely disbursements and prevent payment delays or disruptions to supplier operations. Record Keeping & Reconciliation Maintain accurate and up-to-date accounts payable ledgers, vendor files, and payment records. Perform periodic reconciliation of vendor statements to identify and resolve outstanding balances or discrepancies Assist in month-end and year-end closing activities, including accrual entries, reports, and supporting schedules. Ensure all payable documentation is properly filed, archived, and easily retrievable for audit purposes. Vendor & Internal Communication Act as the primary liaison for vendor inquiries, ensuring prompt and professional responses. Coordinate with procurement, operations, and other departments to resolve billing or payment discrepancies. Maintain positive relationships with vendors through consistent communication and reliable payment practices. Support internal teams by providing payable-related information or reports as required. Compliance & Reporting Ensure all accounts payable activities adhere to company financial policies, approval limits, and internal controls. Support internal and external audit exercises by preparing and providing required documentation. Generate periodic management reports, including accounts payable aging, cash outflow summaries, and outstanding liabilities. Assist in continuous improvement initiatives to streamline AP processes and enhance operational efficiency. Qualifications Accounting Certificate, diploma or equivalent is often required, with an associate's degree in accounting or finance preferred. Previous experience (typically 1-2 years) in an account payable or similar finance role. Strong Microsoft Excel skills for data analysis and reporting. Exposure in ERP environment. Experience with electronic payment systems. Excellent attention to detail and a high degree of accuracy in data entry Strong organizational and time management abilities to prioritize tasks and meet deadlines. Problem-solving and analytical skills to resolve discrepancies. Effective communication skills, both written and verbal, for interacting with vendors and team members.