Administrative Officer

FABCOM is an award-winning integrated marketing consultancy and agency that helps brands grow with purpose. We’re more than just a media agency — we’re a strategic partner to our clients, combining creativity, data, and technology to deliver impactful marketing solutions. From creative ideation to martech, our expertise spans programmatic advertising, social and search engine marketing, direct media buying, KOL collaborations, data activation, and more. As official partners of Google, Meta, and other leading platforms, we empower brands to break boundaries and achieve measurable results. We have offices in Hong Kong, Taiwan, Malaysia, and Singapore, with over 150 employees. We are looking for an Administrative Officer to manage our daily office operations and administrative tasks, ensuring a positive employee experience and smooth business operations. In this role, you will partner closely with HR and Management, as well as manage communication and performance with all external vendors. We believe in growing our people. The immediate next step for this role is Administrative Supervisor, leading to Office Manager. Furthermore, for those with the desire and drive, we offer flexible career pathways into broader Business Operations or Human Resources roles. Key Responsibilities: Manage and oversee all daily office administration, including but not limited to facilities management, office equipment upkeep, cleanliness, and vendor management. Track all administrative spending, manage vendor selection and performance, and ensure all budgets are well-planned and aligned with internal standards. Oversee company assets and inventory control, and coordinate with external IT vendors for new employee onboarding and offboarding—including laptop setups, account provisioning, and access management. Support the planning and execution of company events and employee activities, and manage meeting scheduling with external parties when needed. Assist with office leasing, relocation projects if in the future, and basic IT desktop administrative support. Requirements: A Bachelor’s degree is preferred, but not a must. Ability to prioritize and create a positive employee experience in daily operations and decision-making. Excellent in communication, good interpersonal skills. Proactive, takes ownership of responsibilities, and well organized. Proficient in both English and Chinese as working languages. Life at FABCOM and our offerings FABCOM is committed to fostering a culture of mutual respect, transparency, and appreciation. Each individual clearly understands their mission and growth opportunities and is eager to achieve long-term career success with us. We offer competitive compensation and benefits for our employees, recognizing and rewarding their efforts appropriately. As an equal opportunity employer, FABCOM considers applicants for all positions without discrimination. We handle each application with care, ensuring that your personal information is kept strictly confidential and used only for recruitment purposes.