Basketball & Tennis Academy Administrator

Job Summary: The Basketball & Tennis Academy Administrator provides administrative and operational support to the NIST Falcons Basketball and Tennis Academies, with a primary focus on the coordination and logistics of practices, fixtures, competitions, tournaments, and Academy events. This individual is responsible for coordinating transportation and buses, referees and officials, facilities, uniforms and equipment, schedules, event logistics, and communications with students, parents, coaches, faculty, and external schools and partners. The role also supports Academy registrations, attendance, purchasing, and day-to-day programme administration to ensure both Academies operate efficiently and provide a high-quality experience for students and families. Responsibilities: Follow the direction of the Heads of Basketball and Tennis and the Director of Sports & Activities. Coordinate the day-to-day administration and operations of the NIST Falcons Basketball and Tennis Academies. Coordinate practices, fixtures, matches, competitions, tournaments, camps, and Academy events. Manage event logistics, including schedules, facilities, transportation, buses, referees/officials, equipment, uniforms, and other requirements. Coordinate communications with students, parents, coaches, faculty, visiting schools, officials, and external partners. Support student registrations, attendance, scheduling, team lists, and competition entries. Coordinate travel arrangements, accommodation, itineraries, documentation, and logistics for tournaments and competitions. Manage the ordering, distribution, inventory, and organization of Academy uniforms, equipment, and supplies. Coordinate the booking and use of NIST and external sports facilities for practices, matches, and events. Support purchasing, invoicing, budgets, and other administrative and financial processes for both Academies. Maintain accurate records, schedules, databases, and administrative systems using Veracross, Google Workspace, Excel, and other relevant platforms. Support Academy communications, social media, photography, promotional materials, and other content as required. Provide timely and responsive support to parents and students regarding Academy programmes, schedules, competitions, and logistics. Provide administrative and logistical support to the Heads of Basketball and Tennis and the Sports & Activities Department as required. Support the development and implementation of Basketball and Tennis Academies branding, signage, and promotional materials. Assist students, parents, coaches, and visiting teams with questions, requests, and inquiries. Support the smooth organization and movement of students, teams, officials, and visitors during Academy activities and events. Work positively and collaboratively with colleagues and consistently uphold the values of NIST. Be familiar with and adhere to NIST safeguarding policies and report any concerns to the Line Manager. Abide by the NIST Professional Code of Conduct at all times. Attend meetings and contribute positively to the development of the Basketball and Tennis Academies and Sports & Activities Department. Respond to emails and communications in a timely manner, generally within 24 hours. Attend and support Basketball and Tennis events, matches, competitions, tournaments, and other Sports & Activities events as required. Participate in assigned professional development and maintain current knowledge of relevant systems, procedures, and practices. Undertake other duties and responsibilities as reasonably requested by the Director of Sports & Activities. Qualifications: Bachelor’s degree in a relevant field. Experience in administration, sports, events, education, or a related field. Experience supporting sports programmes, competitions, tournaments, or large-scale events is desirable. Experience coordinating logistics, transportation, facilities, officials, or event operations is desirable. Knowledge and experience of effective safeguarding practices and Strong written and spoken English communication skills. Computer literate and proficient in Microsoft Office, Google Workspace, Veracross, and web-based programmes. Excellent communication and interpersonal skills, with the ability to work effectively with students, parents, coaches, colleagues, officials, visiting schools, and external partners. Highly organized and detail-oriented, with the ability to manage multiple schedules, deadlines, events, and competing priorities. Strong logistical and problem-solving skills, with the ability to remain calm and effective under pressure. Service-oriented, responsive, adaptable, and committed to providing a positive experience for students and families. Self-motivated and able to work independently while contributing positively as part of a team. Willingness to work additional hours when required for matches, competitions, tournaments, events, and programme preparation. Mature, professional, flexible, and student-focused. An interest in basketball, tennis, sport, and the role of Sports & Activities within an educational environment. A commitment to the values of NIST and enthusiasm for the role of sport in supporting student development and the NIST mission. Working Hours: Working hours are 9:00 AM - 6:00 PM, Monday – Friday Plus, any additional events, tournaments, or other activity that requires attendance on weekdays and weekend