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The Procurement Officer (Sourcing) is responsible for identifying, evaluating, and recommending suitable vendors and suppliers for HKIS, including negotiating pricing, delivery terms, and service agreements. In addition, the Procurement Officer develops and maintains preferred vendor lists for key goods and services, while working closely with various departments to ensure that procurement activities effectively support their operational needs, timelines, and budgets. The role also involves managing day-to-day procurement activities through the purchasing system, ensuring timely processing of orders, accurate documentation, and compliance with internal procedures. KEY AREAS OF RESPONSIBILITY: Sourcing Research products, suppliers, and vendors to ensure goods and services are purchased from reputable and reliable vendors and service providers. Shortlist and summarize potential vendors for each product/service based on agreed criteria; e.g.; company size, years in operation, reputation/references. Negotiate prices and recommend vendors and service providers based on agreed scoring criteria Create and maintain approved preferred supplier lists Build standard product lists to help streamline the purchasing process Facilitate the ease of purchasing for internal customers Ensure information is easily accessible by employees (e.g., vendors, products, pricing) to maintain operational efficiency and provide transparency. Customer Service and Enquiries Collaborate with colleagues to facilitate the ease of purchasing for internal customers (e.g.; understanding customers’ needs & expectations, delivery timeline, quality, technical specifications) Respond to questions and requests and liaise with colleagues to ensure the purchasing decision meets expectations and aligns with internal policies & guidelines. Provide updates to customers as required; e.g., information on vendors, pricing, delivery timeline. Follow up with vendors and/or service providers as necessary. Vendor / Service Provider Liaison Evaluate preferred vendor and service provider lists regularly to assess their performance and pricing including seeking feedback from customers. Troubleshoot with vendors and/or service providers when delivery of goods or services do not meet specifications including quality. Negotiate contracts/service agreements in collaboration with the Business Office. Purchase Requests and Purchase Orders Process Purchase Requisitions and Purchase Orders to ensure the smooth operation of the purchasing department. Follow up on outstanding POs to ensure they are completed and/or closed on a timely basis. Maintain and update the procurement system data Other Undertake other duties and functions as required that will impact and strengthen the contributions of the department and overall operations of the school. Follow up on outstanding POs to ensure they are completed and/or closed on a timely basis. Minimum requirements and qualifications: Education: Diploma and above, in purchasing or logistics. Experience: 3+ years experience as a Purchasing Officer or similar role. 2+ years experience in sourcing products and services preferably in a medium to large organization Experience researching, evaluating and liaising with vendors Required skills: Excellent verbal and written English and Cantonese Good communication/negotiation skills, interpersonal skills Highly organized and excellent time management Ability to collaborate with individuals at all levels of an organization Analytical and ability to solve purchasing and related problems Self-motivated and ability to multitask Proficient in Microsoft Office Applications Child Protection Statement: At HKIS, each child’s welfare is paramount. We act to ensure that our students enjoy the right to be protected from harm and exploitation and have their welfare safeguarded. TO APPLY We invite you to learn more about our school and discover for yourself career opportunities in our remarkable HKIS community at www.hkis.edu.hk Interested candidates, please send your updated resume together with a cover letter by clicking "Quick Apply" . We look forward to hearing from you! Personal data collected will be used for recruitment purposes only.
Here's where they are and how to stand out in your interviews.
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Indonesia, Malaysia, and Singapore account for 642 of the open purchasing roles on WorkMundi. If you're looking in those regions, you have real volume to work with. The US has 130 open positions. Check where your target employers are hiring before you apply.
About 59% of purchasing ads are written in English on our board. That's a useful signal: it tells you which postings to prioritize if English is your working language, but it says nothing about whether the job itself requires you to speak it. Read the full job description.
When you interview for purchasing, expect to explain how you've managed a vendor relationship that went wrong. Hiring managers want to hear a concrete example: which vendor, what broke down, and what you did to fix it or end it. They're testing whether you can handle conflict without burning bridges.
The employers posting most are Private Advertiser (43 jobs), Veterans Health Administration (16), zffriedric (11), and avnet (10). These names tell you where volume hiring is happening—worth researching their interview style and culture before you apply.