Staff Admin (Mandarin Speaker) 行政专员（中文人才）

STAFF ADMIN (MANDARIN SPEAKER) 行政专员（中文人才） About the Position 关于职位 IzinBeres.com is looking for detail-oriented, well-organized, communicative candidates with strong Mandarin skills to join our team as an Staff Admin (Mandarin Speaker). IzinBeres.com 现诚聘细心、有条理、具备良好沟通能力并能熟练使用中文的人才，加入我们担任 行政专员（中文人才） 。 In this role, you will be responsible for managing the company’s operational administration, communicating with Mandarin-speaking clients and partners, assisting with document management, performing data entry, and ensuring that all administrative processes are handled accurately, systematically, and professionally. 在此职位中，您将负责公司的日常运营行政管理，与中文客户及合作伙伴进行沟通，协助文件管理及数据录入，并确保所有行政流程准确、有序且专业地进行。 Work Location: North Jakarta (PIK) 工作地点：北雅加达（PIK） Employment Type: Full-Time (Work From Office) 工作类型：全职（办公室办公 / WFO） Working Days: 6 Days per Week (Monday – Saturday) 工作日：每周6天（星期一至星期六） Job Responsibilities 工作职责 Manage the company’s day-to-day operational administration. 负责公司日常运营行政管理工作。 Perform accurate data entry, updates, and verification. 准确进行数据录入、更新及核对。 Prepare, review, organize, archive, and manage company and client documents. 准备、检查、整理、归档及管理公司和客户文件。 Communicate with Mandarin-speaking clients, partners, and vendors through WhatsApp, email, phone calls, and meetings. 通过 WhatsApp、电子邮件、电话及会议等方式与中文客户、合作伙伴及供应商进行沟通。 Assist with Indonesian–Mandarin document translation and communication when required. 根据工作需要，协助进行印尼语与中文之间的文件翻译及沟通。 Handle communications through phone calls, email, WhatsApp, and other company communication channels. 通过电话、电子邮件、WhatsApp 及公司其他沟通渠道处理日常沟通工作。 Provide prompt responses during working hours. 在工作时间内及时、快速地回复相关信息。 Handle client inquiries and complaints professionally. 以专业的方式处理客户咨询及投诉。 Prepare letters, invoices, reports, and other administrative documents. 制作信函、发票、报告及其他行政文件。 Monitor the progress and completeness of documents being processed. 跟进正在办理文件的进度及完整性。 Coordinate with the Legal, Licensing, Tax, and other relevant teams. 与法务、许可证办理、税务及其他相关部门进行协调。 Maintain the confidentiality of company and client information. 严格保护公司及客户资料的机密性。 Perform other administrative duties according to the company’s operational needs. 根据公司运营需要完成其他相关行政工作。 Qualifications 任职要求 Minimum education of Senior High School, Diploma, or Bachelor’s Degree from any major. 最低学历为高中、大专或本科，专业不限。 Fresh graduates are welcome to apply. 欢迎应届毕业生申请。 Fluent in Mandarin, including speaking, reading, and writing. 具备流利的中文听说读写能力。 Having an HSK Level 4 or HSK Level 5 certificate is an advantage. 持有 HSK 4级或HSK 5级证书 者优先考虑。 Having 1–2 years of experience as an Admin, Customer Support, Administrative Assistant, Document Controller, or in a similar role is an advantage. 具有 1–2年 行政、客户服务、行政助理、文件管理员或相关岗位工作经验者优先。 Working or internship experience in a Chinese-invested company (PMA China) or a company that uses Mandarin is an advantage. 曾在 中国投资企业（PMA China） 或使用中文作为工作语言的公司工作或实习者优先。 Strong communication skills in both Indonesian and Mandarin. 具备良好的印尼语及中文沟通能力。 Proficient in Microsoft Office, including Word, Excel, and PowerPoint. 熟练使用 Microsoft Office，包括 Word、Excel 及 PowerPoint。 Familiar with Google Workspace, including Google Docs, Sheets, Drive, and Gmail. 熟悉 Google Workspace，包括 Google Docs、Sheets、Drive 及 Gmail。 Strong administrative, document management, and data entry skills. 具备良好的行政管理、文件管理及数据录入能力。 Detail-oriented, organized, structured, and highly attentive to accuracy. 工作细心、整洁、有条理，并注重细节及准确性。 Possess good problem-solving skills. 具备良好的问题分析及解决能力。 Able to work independently as well as collaboratively within a team. 能够独立工作，同时具备良好的团队合作能力。 Able to work under pressure and meet deadlines. 能够承受工作压力并按时完成工作任务。 Possess a high level of integrity and maintain the confidentiality of company information. 具备高度诚信，并能够严格保护公司的机密信息。 Maintain a neat and professional appearance with a strong work ethic. 仪表整洁、专业，并具备良好的职业素养。 Preferred Qualifications 优先条件 Experience working in consulting, legal, taxation, business licensing, or Chinese-invested companies. 有咨询、法律、税务、企业许可证办理或中国投资企业工作经验者优先。 Understanding of corporate documents and business administration processes. 了解公司文件及企业行政管理流程。 Experience preparing invoices, reports, and data recapitulations. 有制作发票、报告及数据汇总的经验。 Proficient in Microsoft Excel, from basic to intermediate formulas. 熟练使用 Microsoft Excel，并掌握基础至中级公式。 Familiar with CRM platforms or digital administration systems. 熟悉 CRM 系统或数字化行政管理系统。 Familiar with AI productivity tools such as ChatGPT, Gemini, or Notion AI . 熟悉 ChatGPT、Gemini、Notion AI 等人工智能效率工具。 Able to create presentations using PowerPoint or Canva. 能够使用 PowerPoint 或 Canva 制作演示文稿。 Understand professional communication through email and WhatsApp Business. 熟悉通过电子邮件及 WhatsApp Business 进行专业商务沟通。 Experience communicating with clients in Mandarin. 具有使用中文与客户沟通的工作经验。 Compensation, Benefits & Facilities 薪资、福利及工作设施 Salary & Incentives: Competitive salary ranging from IDR 6,000,000 to IDR 9,000,000 , depending on experience and portfolio, plus performance-based bonuses. 薪资与奖励： 月薪范围为 6,000,000至9,000,000印尼盾 ，具体根据工作经验及个人履历而定，并提供绩效奖金。 Social Security & Healthcare: Full coverage through BPJS Kesehatan & BPJS Ketenagakerjaan , along with additional health benefits such as periodic vitamins and supplements. 社会保障与健康福利： 提供完整的 BPJS Kesehatan 医疗保险及 BPJS Ketenagakerjaan 劳工社会保障 ，并提供定期维生素及营养补充品等额外健康福利。 Accommodation: Apartment accommodation and daily lunch are provided. 住宿与餐饮： 提供公寓住宿及每日午餐。 Hardware & Software (AI) Facilities: Laptop and/or other office equipment, along with subscriptions to relevant software and AI tools. 硬件、软件及AI工具： 提供笔记本电脑及其他办公设备，并提供相关软件及人工智能工具订阅。 Career Development & Culture: A collaborative, dynamic, and supportive work environment with clear career development opportunities and the freedom to explore creative ideas. 职业发展与企业文化： 提供协作、充满活力且互相支持的工作环境，拥有明确的职业发展机会，并鼓励员工积极探索及实践创新想法。 About the Company 关于公司 IzinBeres.com is a business licensing consulting company that assists businesses throughout Indonesia in obtaining various types of business licenses professionally, efficiently, and reliably. IzinBeres.com 是一家专业的企业许可证及商业许可咨询公司，为印度尼西亚各地的企业提供各类商业许可证及相关手续办理服务，致力于提供专业、高效、可靠的解决方案。 We believe that a great team is the foundation of sustainable company growth. Therefore, we foster a workplace culture that emphasizes integrity, professionalism, collaboration, innovation, attention to detail, and continuous learning. 我们相信，优秀的团队是公司持续发展的重要基础。因此，我们致力于打造以诚信、专业、协作、创新、严谨细致及持续学习为核心的企业文化。 Work Location: North Jakarta (PIK) 工作地点：北雅加达（PIK） Employment Type: Full-Time (Work From Office) 工作类型：全职（办公室办公 / WFO） Working Days: 6 Days per Week (Monday – Saturday) 工作日：每周6天（星期一至星期六） Apply Now! 立即申请！ Submit your latest CV along with supporting documents through the available email address or recruitment platform. 请通过指定电子邮箱或招聘平台提交您的 最新个人简历（CV） 及相关证明文件。 Only candidates who meet the required qualifications will be contacted to proceed with the recruitment process. 只有符合职位要求的候选人将会收到通知，并进入下一阶段的招聘流程。