Executive Assistant / Personal Assistant / Secretary

About the role Our client is seeking a talented and organized Executive Assistant to join their team on a full-time basis. This position offers the opportunity to provide high-level administrative and secretarial support to key members of the organization. As a Executive Assistant, you will be instrumental in ensuring the smooth operation of executive functions and will play a vital role in supporting the efficiency and productivity of the business operations. Key responsibilities: Manage executive calendars, schedules and appointments, ensuring optimal time management and coordination Prepare and maintain comprehensive meeting notes and documentation Draft, edit and proofread correspondence, reports and other business communications Organise and coordinate travel arrangements, including booking flights, accommodation and ground transportation Handle confidential and sensitive information with discretion and professionalism Manage office administration tasks including filing systems, records management and document organisation Provide support for events, presentations and meetings, including preparation of materials and presentations Liaise with internal and external stakeholders on behalf of executives Maintain office supplies and equipment, ensuring efficient workflow Assist with general administrative duties as required to support business operations What we're looking for: Proven experience working as a Personal Assistant, Executive Secretary or in a similar senior administrative role Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively Proficiency in Microsoft Office Suite and other relevant software applications Outstanding written and verbal communication skills, with attention to detail and accuracy Ability to maintain confidentiality and handle sensitive information with discretion Strong interpersonal skills and the ability to work effectively with senior management and diverse stakeholders Proactive approach with the ability to work independently and use initiative Flexibility and adaptability in a fast-paced, dynamic environment Professional demeanor and presentation Experience with travel coordination and event planning is advantageous Apply now: If you are an organised and proactive individual with strong administrative expertise and are looking for an exciting opportunity to support a dynamic organisation. Please submit your CV with Current and Expected Salary to be considered for this position.