Personal Assistant to Head of Junior School

Position: Personal Assistant to Head of Junior School Reporting to: Head of Junior School Employment: Full-Time Department: Junior School Overview To provide high-quality administrative and executive support to the Head of Junior School, ensuring the smooth and efficient operation of the Junior School office. The role requires excellent organisational, communication, and interpersonal skills, while maintaining confidentiality and professionalism at all times. Key Responsibilities Executive & Administrative Support Provide comprehensive administrative and secretarial support to the Head of Junior School. Manage the Head's calendar, appointments, meetings, and travel arrangements. Prepare agendas, minutes, reports, presentations, and correspondence. Maintain accurate records, filing systems, and confidential documents. Coordinate meeting logistics, including venues, invitations, and refreshments. Communication & Coordination Act as the first point of contact for parents, staff, students, and external visitors. Liaise with internal departments to coordinate Junior School activities. Assist in preparing communications, newsletters, and announcements. Handle telephone calls, emails, and enquiries professionally and promptly. Attendance and Student Registration Maintain accurate daily student attendance records and follow up on absences or late arrivals in accordance with School procedures. Support the administration of student registration, admissions documentation, enrolment records, and withdrawals for the Junior School. Liaise with parents, teachers, and relevant departments regarding attendance and student records. Ensure attendance and registration data are accurate, up to date, and maintained confidentially in the School Management Information System (MIS). Prepare attendance and registration reports as required by the Head of Junior School. Provide administrative support during student admissions, orientation, and other school events related to student enrolment. School Operations Support the organisation of school events, assemblies, parent meetings, and special activities. Coordinate schedules for interviews, observations, and classroom visits. Assist with budget administration, purchase requests, and invoice processing. Monitor office supplies, Junior School resources and ensure the efficient operation of the Junior School office. Records & Compliance Maintain confidential staff and student records. Ensure documentation complies with School policies and procedures. Support inspection, accreditation, and audit requirements as requested. General Provide administrative support for projects and initiatives led by the Head of Junior School. Undertake other reasonable duties as assigned by the Head of Junior School or Senior Leadership Team. Qualifications & Experience Bachelor's degree or equivalent experience. Previous experience as a Personal Assistant, Executive Assistant, or School Administrator preferred. Experience in an international school environment is an advantage. Knowledge & Skills Excellent organisational and time management skills. Strong written and verbal communication skills in English. High level of confidentiality and professionalism. Strong interpersonal and customer service skills. Excellent attention to detail. Proficient in Microsoft Office 365, Google Workspace, and school management systems (e.g. iSAMS) is an advantage. Ability to manage multiple priorities and work under pressure. Personal Attributes Professional and approachable. Proactive and solution-oriented. Highly organised and dependable. Flexible and adaptable. Collaborative team player. Demonstrates integrity and discretion. Key Competencies Communication Organisation & Planning Attention to Detail Customer Service Confidentiality Teamwork Accountability Initiative & Problem Solving Safeguarding Wycombe Abbey International School Bangkok is committed to safeguarding and promoting the welfare of children. All appointments are subject to appropriate background checks and safeguarding procedures.