Management Assistant to Directors

Position: Management Assistant to Directors Location: Uluwatu, Bali Reporting to: CEO and COO Role Summary The Management Assistant to the directors provides structured support to the CEO and COO, within a dynamic real estate development business. The role is responsible for agenda management, coordination, and follow-through, ensuring that daily activities are planned, organized, and executed efficiently. Acting as a central coordination point, the role supports meetings, communication, documentation, and task tracking across internal stakeholders. Strong organizational skills, accuracy, and the ability to maintain structure in a fast-paced environment are essential. Key Responsibilities Manage calendars, agendas, and meeting schedules Coordinate meetings, prepare agendas, and organize supporting materials Capture meeting notes, decisions, and action points; ensure follow-up Act as first point of contact for internal and external coordination Direct communication with clients Track tasks, deadlines, and priorities across ongoing activities Prepare summaries, reports, and basic presentations Maintain structured digital and document filing systems Handling contracts using Docusign Support communication with internal teams and external partners Coordinate travel, appointments, and administrative logistics Use digital tools for task management and reporting, including ClickUp Profile & Skills Proven experience as a Management Assistant, Executive Assistant, or similar role Strong organizational and planning skills with high attention to detail Ability to manage multiple priorities in a structured manner Clear written and verbal communication skills in English Professional, discreet, and reliable Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Comfortable working with task management and collaboration tools (ClickUp or similar) Performance Expectations Well-structured agendas and reliable meeting coordination Clear task tracking and consistent follow-up Accurate documentation and information management Smooth day-to-day administrative and operational support What We Offer A responsible and trusted role within a growing real estate development business Direct exposure to management decision-making and business operations A professional working environment with clear structure and expectations The opportunity to work closely with senior management and internal stakeholders A role with autonomy, ownership, and impact on daily business effectiveness Competitive compensation, aligned with experience and responsibility Long-term development potential within the organization