COO Office Coordinator

Working Location : Site Based - West Sumbawa Working Schedule : Regular working days 5:2 (Monday-Friday) We are seeking a highly professional, proactive, and well-organized COO Office Coordinator to support the Director Operations in managing daily administrative, operational, and executive activities. The successful candidate will act as a trusted liaison, ensuring effective coordination of schedules, meetings, presentations, reporting, and communication with internal and external stakeholders. This role requires an all-round assistant with strong administrative capabilities, excellent communication skills, and an engineering-related background to support technical discussions, reporting, and presentation preparation. Some of your duties will include: Executive Support Manage and coordinate the Director Operations' calendar, appointments, meetings, and travel arrangements. Screen, prioritize, and coordinate incoming correspondence, emails, and requests. Prepare meeting agendas, minutes of meetings, action trackers, and follow-up activities. Ensure timely execution of tasks and commitments assigned by the Director Operations. Reporting & Presentation Management Prepare high-quality presentations, reports, dashboards, and briefing materials for management meetings. Consolidate operational data and information from various departments for reporting purposes. Assist in analyzing operational performance data and preparing executive summaries. Maintain accurate documentation and filing of confidential reports and business records. Stakeholder Coordination Coordinate with internal departments and external stakeholders on behalf of the Director Operations. Monitor action items and ensure timely follow-up with responsible parties. Facilitate communication and coordination across operational functions. Administrative Management Organize business trips, accommodation arrangements, transportation, and expense claims. Maintain confidential documents and sensitive information with a high level of professionalism. Support special projects and initiatives as assigned by the Director Operations What skills and experience do you need? Education Bachelor's Degree in Engineering (Mining, Mechanical, Electrical, Industrial, Civil, or related disciplines). Experience Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role supporting senior management. Experience in mining, engineering, construction, oil & gas, or heavy industry is highly preferred. Skills & Competencies Strong presentation development skills (PowerPoint). Strong reporting and data consolidation skills. Excellent organizational and time management skills. Strong written and verbal communication skills in Bahasa Indonesia and English. High level of discretion in handling confidential information. Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook). Ability to work independently in a fast-paced environment. Strong interpersonal and stakeholder management skills. Detail-oriented and highly proactive. Additional Requirements Willing to be based on-site in Sumbawa. Able to adapt to dynamic operational environments. Demonstrates professionalism, integrity, and a service-oriented mindset. Please be aware of certain frauds or misinformation regarding recruitment advertising on behalf of amman.co.id We never ask for any payments whatsoever from applicants or candidates during the recruitment process. We never ask applicants or candidates to use specific travel agent services to make arrangements for transportation and accommodation during the recruitment process.