Executive Secrectary

About the role We are seeking an experienced, highly organized, and proactive Executive Secretary to the CEO to provide high-level executive, administrative, and business coordination support to the CEO of a leading Thai distributor. This role will work closely with the CEO and key internal and external stakeholders, managing the CEO's schedule, business communications, meetings, travel, and follow-up on key business matters. The ideal candidate is mature, discreet, commercially aware, and capable of working independently in a fast-paced business environment. Key responsibilities Provide comprehensive executive and administrative support to the CEO Manage the CEO's calendar, appointments, meetings, and daily priorities Coordinate internal and external meetings with senior management, customers, suppliers, and business partners Prepare meeting agendas, presentations, reports, briefing materials, and other documents for the CEO Take meeting minutes and ensure timely follow-up on action items and key decisions Manage the CEO's business correspondence, emails, and communications Arrange domestic and international business travel, including flights, accommodation, transportation, and detailed itineraries Act as a key liaison between the CEO and internal departments, subsidiaries, customers, suppliers, and business partners Coordinate and follow up on key business projects, assignments, and initiatives on behalf of the CEO Handle highly confidential business and personal information with professionalism and discretion About you Bachelor's degree in Business Administration, Management, Communication, or a related field More than 7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting a CEO, Managing Director, or senior executive Experience working with a Thai distributor, trading company, FMCG, consumer goods, retail, or related business is highly preferred Strong business coordination and stakeholder management skills Excellent command of English, both written and spoken Strong proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word Excellent organizational, time-management, and prioritization skills Strong attention to detail and ability to manage multiple tasks simultaneously High level of maturity, professionalism, discretion, and confidentiality Proactive, flexible, and able to work independently with minimal supervision