Procurement Specialist

IM8 is a next-generation health and longevity brand co-founded by David Beckham and Prenetics (NASDAQ: PRE), on a mission to make world-class nutritional science accessible to everyone. Launched in late 2024, IM8 grew Q1 2026 revenue nearly 6x year-over-year to $33.8M, and the company has raised full-year 2026 IM8 revenue guidance to $190M-$210M. Over 60% of revenue is generated outside the US. We ship to 43 countries, and our athlete partner roster includes David Beckham, Giannis Antetokounmpo, Aryna Sabalenka, Ollie Bearman, and Inter Miami CF. We are built on science, not story - our flagship Daily Ultimate Essentials carries 90 active ingredients, we run randomized controlled trials on our products, and we hold a clinical-grade standard in a category notorious for shortcuts. Our business is subscription at its core. Every shipment that lands on time, in full, and to spec is a brand promise kept - and on a subscription model, those promises compound into loyalty, LTV, and the freedom to keep growing. Why This Role Is Different Most procurement roles inherit bloated processes and spend their days pushing paper. This one does not. At IM8’s growth rate, procurement is the difference between a product that ships flawlessly and a stockout that reads as a broken promise to a subscriber. Every ingredient sourced, every shipment tracked, and every document filed correctly protects the customer experience our brand is built on. We need someone who treats procurement as a brand asset, not a back-office function - and who wants to help build the playbook, not just follow one. The Opportunity We are looking for a Procurement Assistant - IM8, based in Hong Kong (on-site), to support the end-to-end flow of raw materials, packaging, and finished goods from our manufacturing partners to our customers. You will work hand-in-hand with Operations, Quality Assurance, and Product Development to keep our supply chain accurate, on time, and audit-ready as we scale. Your mandate: make sure what we promise customers is delivered flawlessly - every ingredient, every shipment, every time. What You’ll Do Procure-to-Pay Create, issue, and manage purchase orders (POs) in the ERP system based on demand forecasts and inventory reorder points. Track PO status through the full lifecycle (issued, confirmed, in-transit, received, closed). Support 3-way matching—resolve invoice discrepancies (price, quantity, freight charges) and escalate to SPM when resolution exceeds your authority. Cross-Functional Coordination Partner daily with Operations, Quality Assurance, and Product Development to align on components, packaging requirements, lead times, and new product iterations. Anticipate and resolve supply issues before they surface. Liaise with Finance on invoice resolution, payment status, and supplier inquiries. Supplier Communication & Follow-Up Chase suppliers for order confirmations, production timelines, and shipping documentation (BOL, packing lists, commercial invoices). Request and organize compliance documents (Certificates of Analysis, Certificates of Origin, MSDS, insurance certificates). Relay supplier inquiries (specifications, artwork, shipping instructions) to internal stakeholders. Maintain supplier records—contacts, pricing, lead times, MOQs, and performance data. Shipment Tracking & Logistics Coordination Track all inbound shipments (raw materials, packaging) from origin to warehouse. Coordinate with freight forwarders on booking confirmations and shipment schedules. Manage import/export documentation—customs declarations, certificates, and regulatory paperwork. What We’re Looking For 1-3 years’ experience in purchasing, freight coordination, or operations support. A strong analytical mindset with exceptional attention to detail and a commitment to accuracy. Proven ability to juggle multiple priorities and hit tight deadlines in a fast-paced environment. Excellent written and verbal communication (English; Cantonese/Mandarin a plus) to work with vendors and internal stakeholders. Proficiency with Excel/Google Sheets for cost analysis, reporting, and data management. Experience with ERP systems (Dynamic 365, Procurify, NetSuite, or equivalent). Non-Negotiable You are on-site in Hong Kong, ready for real-time collaboration and vendor coordination. You are meticulous. When a Certificate of Analysis, a customs declaration, or a cost figure is wrong, you catch it before it becomes a problem. If “close enough” is your standard, this is not your role. Nice to Have Exposure to consumer products, manufacturing, or health-science categories. Familiarity with import/export regulations and international shipping documentation. Experience with supplier scorecarding and performance tracking.