Office Management, Assistant Manager (Healthcare)

Job Description: Plan and coordinate office relocation, renovation, fit-out, and new office setup to ensure timely operational readiness. Oversee day-to-day office and facilities operations, including maintenance, repairs, utilities, furniture, shared amenities, and workspace infrastructure. Manage leasing matters, landlord liaison, renewals, and compliance requirements. Ensure workplace safety, fire safety, and regulatory requirements are met, including emergency preparedness. Oversee pantry, parking, access control, visitor management, and room/resource booking systems. Coordinate with IT and relevant teams to ensure workplace systems and infrastructure remain reliable. Manage facilities and workplace-related contracts, vendors, and service providers, including cleaning, security, maintenance, IT, and utilities. Monitor vendor performance, service quality, contractual compliance, and cost-effectiveness. Oversee procurement, delivery, inventory, maintenance, and tracking of office equipment, supplies, and assets. Monitor office expenditure and support budgeting, cost planning, and financial reporting. Coordinate workstation provisioning, office setup, visitor management, and reception services. Develop and streamline workplace processes and SOPs to improve operational efficiency. Support business continuity and contingency planning for facilities, safety, and workplace disruptions. Maintain accurate office records, contracts, inventories, access records, and administrative documentation. Requirement: Degree in Business Administration, Facilities Management, Project Management, Healthcare Administration, or related disciplines. 3–5 years of relevant experience in office management, facilities, workplace operations, administration, or project support, preferably in healthcare or institutional settings. Experience in office setup/relocation, vendor and contract management, procurement, and budget tracking is an advantage. Strong organisational, coordination, stakeholder management, and communication skills, with the ability to manage multiple priorities independently. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with AI-enabled productivity tools for reporting, documentation, and workflow optimisation.