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Uni-China (Business) Management Ltd. (“the Group”) and its subsidiaries have rooted in Hong Kong for approximately 30 years, being responsible for the operation and management of diverse businesses and adept at creating and maximizing values to the business itself and the society via revitalization projects. The Group is a conglomerate with around 20 brands, covering diversified business areas which ranges from fresh food, revitalization of fresh markets, supermarket, food and beverage, project management, innovative technology and CRM solutions, integrated marketing to intelligent storage service with automated robotics technology. Currently, the Group has approximately 1,000 stores locating in Hong Kong with nearly 5,000 employees. With a tailor-made management system, the Group has maintained a leading position in the industry. Job Summary The Purchasing Admin Manager is responsible for overseeing purchasing administration activities, supporting the procurement process, ensuring accurate documentation, maintaining supplier records, and coordinating with internal stakeholders to meet purchasing and administrative requirements. This role ensures timely purchasing operations, compliance with company policies, and smooth day-to-day purchasing workflows. Key Focuses and Responsibilities: Manage and coordinate end-to-end purchasing administration activities (PO creation, approvals follow-up, documentation, recordkeeping). Support procurement teams with vendor onboarding, supplier documentation, and maintaining supplier master data Verify and ensure completeness of purchase-related documents (quotations, RFQs/RFPs, PO terms, delivery confirmations, invoices). Track purchase requisitions through approvals and ensure timely processing to avoid delays. Maintain purchasing dashboards/reports (open POs, pending approvals, delivery status, spend tracking if required). Coordinate with suppliers and internal teams to resolve issues related to pricing, lead times, delivery schedules, and documentation. Ensure compliance with internal procurement policies, authorization matrix, and budget controls. Handle communication related to purchasing administration, including email correspondence and issue tracking. Assist in audits by maintaining organized files and ensuring traceability of purchase records. Drive process improvements for purchasing administration efficiency and accuracy. Support contract-related administration tasks e.g. renewals, amendments, and documentation control Train/mentor purchasing admin personnel and ensure adherence to SOPs. Job Requirements: Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field (or equivalent experience. Proven experience in purchasing administration, procurement support, or operations (typically 3–7 years ) Strong knowledge of purchasing workflows, PO/invoice processes, and documentation control. Experience working with ERP/accounting/procurement systems (e.g., SAP, Oracle, MS Dynamics, NetSuite, or similar). Proficiency in MS Excel (reports, tracking, data validation) and document management. Interested parties, please send your detailed resume, availability, present and expected salary to Human Resources Department by clicking “Apply Now”. We are an equal opportunity employer and welcome applications from all qualified candidates. All information provided will be solely for recruitment purpose and treated in strict confidence.
Here's where they are and how to stand out in your interviews.
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Indonesia, Malaysia, and Singapore account for 642 of the open purchasing roles on WorkMundi. If you're looking in those regions, you have real volume to work with. The US has 130 open positions. Check where your target employers are hiring before you apply.
About 59% of purchasing ads are written in English on our board. That's a useful signal: it tells you which postings to prioritize if English is your working language, but it says nothing about whether the job itself requires you to speak it. Read the full job description.
When you interview for purchasing, expect to explain how you've managed a vendor relationship that went wrong. Hiring managers want to hear a concrete example: which vendor, what broke down, and what you did to fix it or end it. They're testing whether you can handle conflict without burning bridges.
The employers posting most are Private Advertiser (43 jobs), Veterans Health Administration (16), zffriedric (11), and avnet (10). These names tell you where volume hiring is happening—worth researching their interview style and culture before you apply.