Onboarding Specialist

Make your next big career move by applying as KMC Solutions' next PEOPLE ONBOARDING SPECIALIST! The People Onboarding Specialist will support the whole Talent As A Service (TAAS) clients and ensure that compliance with the requirements are fulfilled and the transition is seamless from being a candidate to a new employee. On top of your salary, here are the exciting benefits you can look forward to: You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network. Making sound decision-making and flexibility to ensure team dynamics and productivity. Hybrid work setup Competitive salary and benefits HMO + free dependent Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge) Diverse learning & growth opportunities Accessible Cloud HR platform (Sprout) Above standard leaves The main responsibilities of a PEOPLE ONBOARDING SPECIALIST include: Sending Pre-onboarding and Onboarding email instructions to new hires using automated onboarding tools such as Jotform Conducting Pre-Onboarding Discussions with New Hires. Encoding information on all new hires through an in-house system (ERP) of KMC. Collecting and validating pre-employment requirements like proof of government numbers, NBI clearance, PEME & other requirements. Monitoring and following up on pre-employment requirements submitted by new hires. Scheduling & confirming appointments of New Hires for Pre-Employment and Medical Examination. Scheduling New Hires for New Hire Orientation (NHO) before Day 1. Notifying Recruiters and HR Data Team on pre-employment requirements completion. Coordinating with Talent Acquisition and Account Managers to push back start dates if New Hire’s primary requirements are incomplete. Maintaining, customizing, and updating onboarding trackers as needed. Maintaining new hire tracking system and new hire report and ensures appropriate records and statistics are kept up to date. Monitoring the onboarding database and ensuring accuracy. Submitting reports with analysis and tracks for improvements. To apply, you must be an expert on the following requirements: Must possess a Bachelor’s Degree in Psychology, Human Resources, or equivalent. Preferably with 1-2 years’ experience in onboarding for volume hires. Working knowledge of MS Office and other report-generation tools. Good people skills, approachable, able to adjust to different levels of the organization. Temporary WFH setup, but should be amenable to work in BGC office depending on business needs Personable Positive attitude Good time management skills Above average communication skills (verbal and written) Ability to perform administrative work of a complex nature with a high degree of proficiency. Very keen on details It will also be favorable if you are knowledgeable in: Experience in end-to-end onboarding or Talent Acquisition Operations. Knowledge of Philippine pre-employment requirements (SSS, PhilHealth, Pag-IBIG, TIN, NBI, PEME). Experience using an Applicant Tracking System (ATS) or HRIS (e.g., Workday, Greenhouse, Lever, Sprout). Strong stakeholder management and client-facing communication skills. Ability to manage multiple onboarding cases in a fast-paced, high-volume environment. Intermediate to advanced Microsoft Excel skills (e.g., formulas, trackers, reporting). Experience handling US or global hiring processes (if applicable to the role) . Process improvement or documentation experience (SOPs, process mapping, automation initiatives).