Elementary School Secretary

POSITION OVERVIEW Scope of Services: Performs secretarial and clerical duties in support of the Elementary Office. To serve as the face of the school, greeting students and parents and providing them with information and warm welcome, ensuring that all communication with others is consistent with our ISB Vision and Mission is essential. DUTIES & RESPONSIBILITIES Contributing member to the Elementary School (ES) Office team of secretaries for Admin, Counselors and PowerSchool. Communicate effectively with all other departments in ISB (HR office, B&G office, etc). Support the creation and revision of ES documents via Google suite tools (spreadsheets, word docs, slides, etc) Secretarial duties as assigned by the ES admin team and LDC math and literacy leaders. Schedule appointments, answers phones and give administrative support to Teachers and Instructional Assistants Calendar Management Managing individual calendar and schedule of Principal and Vice Principals Management of ES Admin Google drive ES liaison to the Health Center regarding all student health and safety matters Administrative Launch of the Year Tasks such as Update Staff Photo, phone, and name Lists, mailboxes, bulletin boards, etc. Publishes the weekly electronic staff and parent newsletters on Fridays. Maintain records on students, keep student cumulative folders Order and inventory supplies Support report card process Greeting students and parents and providing them with information Student supervision and recess duties as assigned Support with field trip coordination Multimedia tasks for the ES office such as creating short movies or photo collages Support the ES yearbook Perform various other duties assigned by the Principal/Vice Principals. CORE COMPETENCIES AND ATTITUDES Have a commitment to improving student learning and well-being Be highly collaborative with various teams across the school Have highly proficient and effective communication skills, both verbal and written (both in Thai and English) Be organized, flexible and able to prioritize Have proficient tech skills to perform all necessary duties Treat all information with confidentiality Ability to reflect and demonstrate growth mindset Be culturally aware and sensitive to the perspectives of others Be positive, proactive and reliable Have abundant energy and stamina for the role QUALIFICATIONS Minimum of Bachelor’s degree in any field High level of English language skills and fluency in Thai Highly skilled in computer use: word processing, Microsoft Excel, building slide decks, etc. At least 5 years working experience preferred some experiences in secretarial function. Ability to deal with students, teachers and parents on a day-to-day basis in a polite and effective manner Ability to tolerate frequent interruptions by telephone and by drop-in visits by students, parents and staff TERMS OF EMPLOYMENT Standard working hours are Monday through Friday from 7:00 am - 4:00 pm, including one-hour lunch break. Working time may be flexible due to the need of school and/or as assigned This position reports to the Elementary School Principal and Vice Principals