Admin Assistant

About the role As an Administrative Assistant, you will play a key role in supporting the smooth day-to-day operations of the business by providing efficient administrative and organisational support. Your attention to detail, strong communication skills, and proactive approach will help ensure seamless office operations while delivering excellent service to internal and external stakeholders. Key responsibilities Provide administrative support including managing correspondence, filing, data entry, and document preparation Answer and direct phone calls, emails, and general enquiries in a professional and timely manner Coordinate meetings, appointments, and calendars for management and team members Prepare reports, presentations, meeting minutes, and other business documents as required Maintain accurate records, databases, and filing systems while ensuring confidentiality of information Order and manage office supplies, stationery, and other administrative resources Assist with travel arrangements, accommodation bookings, and expense claims when required Support HR, finance, and other departments with administrative tasks as assigned Liaise with internal teams, clients, suppliers, and external stakeholders professionally Ensure the office environment remains organised, efficient, and well-maintained About you Prior experience as an Administrative Assistant, Office Administrator, or in a similar administrative role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office systems Excellent organisational and time management skills with the ability to prioritise multiple tasks Strong attention to detail and accuracy in administrative work Professional communication and interpersonal skills Friendly, approachable, and service-oriented with a positive attitude Able to work independently while contributing effectively as part of a team Ability to handle confidential information with discretion and integrity Able to start work within short notice Flexibility to support business operations when required About us At Varel Singapore, we believe our people are the foundation of our success. We are committed to providing a supportive, collaborative workplace where employees can grow professionally and contribute meaningfully. We offer competitive benefits, career development opportunities, and a positive working environment that values teamwork, innovation, and excellence.