Executive Officer (CEO Office)

Key responsibilities: 1. Meeting & Calendar Management · Assist the Managers to coordinate internal and external meetings for the Co-CEO and senior management, including Board meetings, Committee meetings, investor meetings, and regulatory meetings 2. Regulatory & Compliance Support Assist in preparing regulatory filings and correspondence​ (SFC, Companies Registry, IA) under the guidance of the Admin Manager and Compliance team Maintain a regulatory filing calendar​ to ensure all deadlines are tracked and met Liaise with external service providers (company secretarial, legal firms, auditors) as directed 3. Cross-Departmental Coordination Help track progress on key initiatives using RAG status reports​ and escalate delays to the Admin Manager Support the preparation of management reports, dashboards, and presentation materials 4. Administrative & Logistics Support Handle travel arrangements, expense claims, and correspondence​ for the Co-CEO Manage office supplies, vendor contacts, and event logistics for the CEO Office Screen and prioritise incoming communications (emails, calls, mail) for the Co-CEO 5. Ad-Hoc Projects Conduct research on industry trends, competitors, or regulatory updates​ as directed Support ad-hoc projects such as office relocation, system implementation, or event planning Requirements: Essential Bachelor’s degree​ in Business Administration, Finance, Communications, or a related field 3 years of experience​ in: Executive support / office management in a financial institution, professional services firm, or regulated environment OR company secretarial / governance support OR compliance / regulatory administration Excellent command of written and spoken English and Chinese​ (including Mandarin) Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Proven ability to handle confidential information with discretion Detail-oriented, organised, and able to prioritise competing demands Preferred Experience in securities brokerage, asset management, virtual assets, or fintech Familiarity with SFC licensing and filing requirements Knowledge of Companies Ordinance​ and corporate secretarial practices