Project and Operation Assistant Manager

Function Profile : Project and Operation Assistant Manager Based Country : Singapore Reports to; Managing Director Dotted-line reports to; Finance Manager About the Role The Project & Operations Assistant Manager owns end-to-end delivery of KROHNE’s flowmeter and instrumentation projects from order handover through engineering coordination, procurement, logistics, installation/commissioning support, to final handover and closeout. The role also oversees and managing day-to-day operational processes (order processing and delivery, inventory, factory and vendor coordination) ensuring on-time, on-budget, and technically compliant delivery across the department. Key Responsibilities · Manage the full project lifecycle for flowmeter/instrumentation project orders, including EPC, End User, System Integrator, etc) from kick off to delivery, commissioning and closeout. · Serve as primary point of contact for customers, and internal stakeholders on project status, technical queries, and delivery schedules. · Develop and maintain project schedules, milestone billing plans; track progress against baseline and escalate risks proactively. · Work closely with Sales on project handover, scope clarification, and order revision management · Coordinate technical documentation (datasheets, GA drawings, calibration certificates) between factory, sales team and customer. · Manage project cost budgets, cost tracking, and variance analysis; liaise with Finance on milestone invoicing and revenue recognition. · Identify and manage project risks (technical, schedule, commercial) and drive mitigation plan. · Oversee order-to-delivery operations: order entry accuracy, factory lead-time tracking, freight forwarding, customs clearance, and on-time delivery performance · Manage end-to-end procurement processes in accordance with company procedures. Negotiate purchase orders, pricing, and contract terms to secure cost-effective, high-quality deliverables · Coordinate after-sales service logistics and process such as calibration, repair, exchange units, with the Factory/service team. · Maintain and improve SOPs for order processing, logistics, and project handover between sales and operations (PMO). · Monitor and report on operational KPIs (on-time delivery, project margin, backlog aging) · Supervise project coordinators/operations support staff; allocate workload in the department. · Coordinate with the Factory on technical and delivery matters · Support tender/bid preparation with delivery schedules, logistics costing, and execution plans, if required. · Oversee the maintenance and continuous improvement of ISO 9001, ISO 45001, and bizSAFE Level Star standards. Act as the Internal Auditor to enforce corrective actions and drive successful annual recertifications. Competences · Minimum of 3-5 years of experience in process instrumentations products and typical process industry application ((oil & gas, water/wastewater, chemical, F&B) is preferred · Independent and team player · Solid grasp of logistics/freight/customs processes for industrial equipment’s imports/exports · Strong stakeholder management — comfortable engaging customers, contractors, and factory engineers · Familiar with the standard of ISO 9001 , 45001 and its required requirement.. · Results-driven, self-motivated, and able to thrive in a dynamic and fast-paced environment · Excellent organizational skills with ability to manage multiple concurrent projects · Experience in the process instrumentation and control industry are preferred. · Project experience will be advantageous · Familiar with ERPLN MicrosoftOffice(Excel,Word,OutlookandPowerPoint) Requirements · Diploma or Bachelor’s degree in Mechanical, Electronic/Electrical , Chemical or any Engineering field. · Minimum 5 years of experience in project management and/or operations within process instrumentation, flow measurement, industrial automation, or related capital equipment industries · Experience managing EPC projects is highly preferred.