Admin Officer

Company Overview Our client is a well-established professional services firm providing comprehensive legal and business advisory services to both local and international clients. This position will provide high-quality document production and administrative support to the legal team. This role is well suited to a detail-oriented individual with strong organizational skills, excellent proficiency in Microsoft Word, Excel, and PowerPoint, and the ability to work with complex legal documents and workflows in a fast-paced environment. Key Responsibilities 1. Document Management & Production Prepare, format, and proofread legal documents, including agreements, correspondence, presentations, proposals, and internal forms. Produce and manage complex Word documents using styles, cross-references, defined terms, automatic tables of contents, track changes, and document comparison tools. Prepare clear and professional PowerPoint presentations, pitch decks, and other client-facing materials. Manage document revisions, version control, file naming conventions, and consistency across multiple drafts. Maintain digital filing systems and matter-related document repositories in accordance with company policies. Convert, merge, and edit PDF documents as required. Ensure all documents comply with company formatting standards and document management procedures. Support lawyers with document-related tasks, including blacklining, formatting corrections, preparation of execution versions, and document scanning or copying. 2. Legal Support & Administration Assist lawyers with basic legal research and information gathering, including locating relevant laws, regulations, or publicly available information. Organize and maintain matter files, including tracking executed agreements and maintaining document indexes. Assist with preparing and submitting documents and supporting materials for filings with relevant government authorities, and liaise with such authorities as assigned by lawyers. Coordinate calendars and schedule internal meetings or document-related discussions. Respond to routine internal requests for information and documentation. Coordinate travel arrangements when required. Provide general administrative support and perform other duties as assigned by the legal team. Qualifications Bachelor's degree in Business Administration, English, or a related field. 1–2 years of working experience in an administrative, secretarial, or support role. Experience in a legal or professional services environment would be an advantage. Excellent command of both written and spoken English. An English proficiency test score (e.g., TOEIC, IELTS, TOEFL, or equivalent) will be an advantage. Advanced proficiency in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint, with the ability to prepare and format complex documents professionally. Proficient in PDF editing software and other office productivity tools. Strong document formatting and document management skills, with exceptional attention to detail and accuracy. Excellent organizational, time management, and multitasking skills, with the ability to prioritize work in a fast-paced environment. Strong communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders. Ability to handle confidential information with discretion and maintain a high level of professionalism.