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About the role Safe-Fire Pte Ltd. is an engineering technology company specializing in combustion optimization solutions for the power and industrial sectors. We are looking for a proactive Office Coordinator to support our day-to-day office administration and logistics operations. Key responsibilities Manage the day-to-day office operations, including handling phone calls, emails, and correspondence. Maintain office supplies and equipment, ensuring everything is in working order. Organize and maintain physical and digital files and records. Assist with scheduling meetings, appointments, and travel arrangements and expense claim if necessary. Arrange and coordinate shipping and delivery of products to customers. Liaise closely with customers and operations team, and logistics providers on order fulfillment, inventory & shipment related activities. Monitor and track shipments, resolving any issues that arise during the delivery process. Maintain inventory records and assist with inventory management activities. Perform other duties and responsibilities as assigned by Management. About you Diploma or Bachelor's degree in Accounting, Logistics, Business Administration, or a related discipline is preferred. At least 3 years of experience in relevant position. Excellent communication and interpersonal skills. Excellent written and spoken English is required for communication with customers and partner across Southeast Asia. Proficiency in Mandarin is required as the role involves regular communication with Mandarin-speaking suppliers, manufacturers and business partners in China, including the coordination of procurement, logistics and operational matters. Good organisational and time management skills with strong attention to detail. Experience with ERP systems is preferred; familiarity with Odoo ERP will be an advantage. Ability to work independently, prioritise tasks, and manage multiple responsibilities. A proactive, responsible, and positive attitude with a willingness to learn. About us Safe-Fire Pte Ltd. is an engineering technology company specializing in combustion optimization solutions for the power and industrial sectors.