Legal Process Clerk I/II

THE CURRENT VACANCY IS IN THE SHASTA COUNTY PROBATION DEPARTMENT ORAL EXAM IS TENTATIVELY SCHEDULED FOR SEPTEMBER 2026 SEE SPECIAL REQUIREMENTS SECTION REGARDING POSSESSION OF A VALID DRIVER’S LICENSE RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED FINAL FILING DATE: SEPTEMBER 09, 2026 AT 9:00 AM SALARY INFORMATION Legal Process Clerk I: $3,214 - $4,103 APPROXIMATE MONTHLY* / $18.54 - $23.67 APPROXIMATE HOURLY* Legal Process Clerk II: $3,409 - $4,350 APPROXIMATE MONTHLY* / $19.67 - $25.10 APPROXIMATE HOURLY* This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements The salary range consists of six (6) salary steps, with approximately 5% intervals between each step. The original appointment for new employees begins at the first step of the assigned salary range. New employees are eligible for a merit-based step increase at six months from step A to step B and then annually thereafter from the step B pay period. ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT The Probation Department provides services and supervision, accountability, rehabilitation, and support services for both youth and adults in the criminal justice system to include divisionary services, conducts pre-sentence/adjudication investigations, prepares sentencing and disposition reports and other court ordered reports, makes placement recommendations for juveniles and adults, completes assessments, and develops case plans. Following sentencing/disposition, the department monitors adults placed on formal supervision and juveniles placed on supervision by the court and given terms of probation. The major divisions and "core" functions of the department are adult and juvenile intake and supervision, adult pretrial services, and the Community Corrections Center providing reentry services. The Shasta County Juvenile Rehabilitation Facility (JRF) is a 24-hour secure detention facility administered by the Probation Department. The JRF is responsible for the care, custody, and control of youth and transitional-aged youth up to twenty-five years of age. Our mission is accomplished by ensuring staff hold residents accountable while encouraging them to embrace positive community values, accept responsibility, and cultivate healthy relationships which is accomplished by ensuring staff serve as role models and project an appearance, attitude, and behavior which creates an atmosphere conducive to positive change, and by working closely with our community partners to deliver research-driven programs targeting the individual needs of our population. ABOUT THE POSITION Under supervision, to learn to accept, process and type legal documents; and to perform related work as required. DISTINGUISHING CHARACTERISTICS Legal Process Clerk I is distinguished from the general clerical series by the specialized knowledge required to perform duties in a legal setting involving a wide variety of legal terminology, forms, and procedures. This is the entry-level class in the Legal Process Clerk series. Legal Process Clerk I is distinguished from the next higher class of Legal Process Clerk II in that the former is the trainee class in the series. Legal Process Clerk II is distinguished from the next lower class of Legal Process Clerk I in that this class is considered to be the journey-level class in this series and incumbents are expected to be able to perform the full range of duties. Duties may vary somewhat depending on which office the incumbent is assigned. IDEAL CANDIDATE The ideal candidate for the Legal Process Clerk position is an organized, detail-oriented professional who works well in a team-driven environment. This individual demonstrates a commitment to accuracy and efficiency in handling legal documents, case processing, and time-sensitive tasks. A successful candidate is a dependable team player who can collaborate effectively with law enforcement officers, attorneys, social workers, and clerical staff, while also taking ownership of assigned responsibilities. The ideal candidate understands the importance of confidentiality and discretion in handling sensitive client information and legal materials. Strong communication skills—both written and verbal—are essential, as is the ability to follow complex instructions, adapt to evolving procedures, and maintain professionalism in all interactions, including with court personnel and justice partners. Experience with or having the ability to learn case management systems, document processing, and high-volume administrative workflows is highly desirable. A demonstrated ability to quickly learn new systems and procedures, coupled with a commitment to continuous improvement, will ensure success in this role. Assignments for Legal Process Clerks are in the following departments: District Attorney, Public Defender, Probation, and Child Support Services. Depending on the assignment, duties may include, but are not limited to, the following: Learns to receive and process legal documents for filing in criminal, civil, juvenile, family law, child support, and probate actions; examines documents for jurisdiction, accuracy and completeness and enters into register of action; initially calendars cases; checks and issues subpoenas, summonses, writs of execution, possession, attachments, seizures of property, and similar documents; indexes and cross indexes proceedings; searches records and files for prior actions; answers questions for attorneys and the public; collects fees, makes change, writes receipts and keeps records; types dictation and documents involving considerable legal terminology, such as complaints, warrants, motions, petitions, stipulations and judgments; maintains trust account general ledgers; acts as an information source regarding department policies, procedures, and activities; performs data entry and filing of booking reports and miscellaneous paperwork; contacts various agencies throughout the county to verify information (ex: obtaining police reports, court dates, etc.); prepares the Court calendar; maintains confidentiality of information in accordance with departmental policy, as well as all applicable laws and regulations; receives calls and directs callers to appropriate personnel; files reports and miscellaneous paperwork; obtains and assembles information from files; provides general assistance to the public; interacts with clients; assists in-house personnel, as well as outside agencies in obtaining information, and performs related duties as assigned. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Legal Process Clerk I: Knowledge of: Office procedures and practices; business English, including vocabulary, correct grammatical usage, and punctuation. Ability to: Depending on assignment, operate standard office equipment; maintain accurate records; receive and account for fees; learn civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, or Child Support Services departments; learn the operations and procedures of and the legal terminology and forms used in the District Attorney, Probation, Public Defender, or Child Support Services department. Legal Process Clerk II: Knowledge of: Civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, or Child Support Services departments; operations, procedures and legal terminology and forms used in the District Attorney, Probation, Public Defender, or Child Support Services departments; office procedures and practices; business English, including vocabulary, correct grammatical usage and punctuation. Ability to: Determine acceptability and process criminal and/or civil documents; deal courteously and tactfully with attorneys, other employees and the public; depending on assignment, type at a speed of not less than 45 words per minute from clear copy; depending on assignment, may require an alphanumeric data entry test score of 6,000 kph with a 95% accuracy rate; perform legal clerical work; receive and account for fees; operate standard office equipment; maintain accurate fiscal records. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Legal Process Clerk I: One (1) year of paid or unpaid experience in an office setting processing and typing documents or performing other office support duties. Legal Process Clerk II: One (1) year of experience comparable to that of a Legal Process Clerk I with Shasta County. SPECIAL REQUIREMENTS Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority. SUPPLEMENTAL QUESTIONS Responses to the following must be submitted with completed application. Do you possess one (1) year or more of paid or unpaid experience in office setting processing and typing documents or performing other office support duties? Yes / No If “Yes,” please provide details including, but not limited to, the number of years of experience, employers, dates of employment, and job duties. If “No,” type N/A. I acknowledge this position may require a valid California driver's license. Yes / No PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS All new employees are required to have their paycheck directly deposited to a bank account. Some positions may require a valid Ca