Administrative Assistant 3 - Pathway Preparation & Title Program

GENERAL SERVICE JOB ANNOUNCEMENT Administrative Assistant 3 - Pathway Preparation & Title Program Temporary – Position expected through June 30, 2027 $48,048-$64,512 annually Closes August 28,2026 The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Assistant 3 position. This full-time project position is based in Olympia, Washington. This position may be eligible for partial telework. T h e position will be required to be in the office full-time for the first six months of employment after which time, the position may be eligible to telework up to two days per week (days of the week to be determined with Supervisor approval). Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the OSPI website to gain insight into our agency. About OSPI and our initiatives OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education. At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including: We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.) We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.) We value and are actively involved in promoting diversity, equity, and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion. Vision, Mission, and Values Vision : All students prepared for post-secondary pathways, careers, and civic engagement. Mission : Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Values : Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child Equity Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity: Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations. Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools. Position Overview The Pathway Preparation and Title Programs division, which includes Career and Technical Education, Federal & State Supplemental Programs, Graduation and Pathway Preparation, Learning Options, and Operations departments provides students with access to challenging coursework, a tailored secondary educational experience, and pathways to graduation and beyond that reflect student interest and goals. The division also supports school districts with maintaining compliance with federal and state regulatory guidance. Pathway Preparation and Title Programs: Supports the delivery of public education in a variety of learning options, settings, and instructional approaches. Manages Career and Technical Education programs with a focus on employability and workforce readiness that led to industry recognized credentials, apprenticeships, work-based learning, and college degrees in high-demand economic sectors. Provides leadership for comprehensive school counseling, high-quality high school and beyond plans, graduation pathways, credit flexibility, dual credit accessibility , postsecondary transition and preparation. Coordinates grant administration, federal and state funding, data, compliance to regulatory guidance, and federal guidance support for Perkins. Equitably stewards federal and state policy and resources, and provides committed, consistent, and unified service to our customers. Key Responsibilities This position will provide essential administrative support across the Pathway Preparation and Title Programs division and agency as needed. The following list includes some of the primary responsibilities of this position: Become knowledgeable on the current processes and policies for travel and purchasing requirements. Make travel arrangements, complete travel authorizations, process monthly reimbursement claims, and prepare itineraries for the program staff. Ensure all travel-related documents are processed and tracked in a timely manner following agency guidelines. Prepare purchase requests as needed to support supply orders, membership renewals, payment of invoices, and approvals. Collaborate and support Program Supervisors with communication, word processing tasks, presentations. Meets regularly with team to prioritize workload and tasks and to coordinate schedules. Coordinate with other division and agency staff members including the Executive Assistant, Fiscal office, Contracts office, and others as needed. <span lang="EN-US" class=&qu