Governance Specialist

This position provides advanced administrative and governance support to the Executive Department and General Counsel, with primary responsibility for Board of Trustees governance logistics and compliance. In addition to core administrative duties, this position ensures the effective coordination, documentation, and execution of Board-related activities, supporting organizational transparency and adherence to statutory requirements. Required Responsibilities* Leads the coordination and execution of meetings and special events, including full logistical planning and on-site support. Prepares, reviews, and distributes Board meeting minutes in collaboration with the Executive Department and General Counsel; ensures timely posting and record retention in compliance with applicable requirements. Prepares and files Board Agenda Notices in accordance with the Texas Open Meetings Act, ensuring accuracy and timeliness. Partners with General Counsel to manage Board elections, including oversight of election materials, processes, and official records. Maintains and continuously improves the Board Member Handbook and ensures accessibility through the Board portal. Serves as the primary administrator of Board governance records, maintaining organized, compliant, and accessible documentation archives. Provides guidance and training to internal staff on Board governance processes, procedures, and compliance expectations. Supports Executive leadership in governance planning, Board engagement, and strategic meeting alignment. Records and maintains official minutes and records for the Political Subdivision Workers’ Compensation Alliance (The Alliance). Provides high-level administrative support to the General Counsel and Executive team, including sensitive and confidential matters. * The above responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required by the position. All employees may have other duties assigned at any time. Education, Work Experience, Certifications Required B.A. or B.S. degree in Business Administration, Public Administration, Legal Studies, or a related field Years of Experience: 1 Area of Experience: Public Administration, Municipal Government, Legal Support, or Board Governance Equivalent combinations of education and experience will be accepted Preferred Experience supporting Governing Bodies, Boards, or Councils Essential Competencies and Skills Required Possess knowledge and understanding of relevant laws, rules, and regulations Strong knowledge of board governance practices, meeting procedures, and public sector compliance Excellent written and verbal communication skills with the ability to produce polished, executive-level documents Demonstrated ability to manage multiple complex priorities, meet tight deadlines, and exercise sound independent judgment Valid Texas driver’s license and a good driving record Proficiency in MS Excel Proficiency in MS Word Proficiency in MS PowerPoint Proficiency in MS Outlook Proficiency in Adobe Acrobat Pro Preferred Knowledge and understanding of the Texas Open Meetings Act and related regulations Experience with public meeting notice requirements and records management Knowledge of online filing with the Office of the Texas Secretary of State and county clerk systems Ability to manage confidential information with discretion and professionalism ** To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities. Work Leadership Requirements This position is not a people manager. This position does not have indirect reports. Travel Requirements Some overnight travel (by car or air) Physical Requirements Be able to withstand typical office work that includes periods of sitting, standing, typing, etc. indoors while potentially performing job tasks in close proximity to other people. In addition to typical office work, must be able to exert up to 10 pounds of force occasionally to move objects. Requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer screen, visual inspection, assembly of parts, or extensive reading. Ability to safely operate a motor vehicle for extended periods, including prolonged sitting, use of hands and feet to operate vehicle controls, and maintaining visual awareness in varying traffic and weather conditions. Must be able to operate standard computer hardware.