Program Specialist 2, BEdA Unit Assistant

The Opportunity: T his Program Specialist 2 provides broad support to the daily operations of the Basic Education for Adults and English for Academic Purposes Unit. This position reports to the Dean and works collaboratively and independently with staff and faculty to maintain class schedules, collect and file key documents, schedule meetings, prepare and set up meetings, maintain faculty rosters, support training and events, maintain supplies, and coordinate work with other Units and college departments. This position will work onsite in the Basic Education for Adults department located on the Mount Vernon Campus. The position is a 100% full-time, classified position working 40 hours per week, 12 months per year. The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington. Mission : Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities. Vision : The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to: Equitable student outcomes in access, achievement, and community; Our Guiding Principles; Decisions based on strategy and evidence; The development of our employees; A diverse and inclusive college community where everyone belongs. Guiding Principles : Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion. About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.” SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all. SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply. Skagit Valley College offers: An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community. Support for innovative teaching, learning, and scholarship. Exciting opportunities for personal and career growth. Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles. Friendly, supportive, and diverse work environments. Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs. Coordinate annual schedule worksheets with the dean and department chairs, and create and update courses in ctcLink Build new courses in ctcLink as needed; Input annual schedules into ctcLink; Make quarterly updates in ctcLink, using information from Department Chairs and Dean; Complete manual checks and run queries and review to ensure schedule accuracy, inform other departments of changes to schedules, alert the Dean to any scheduling issues, provide back-up and training to other Units as needed; Problem-solves scheduling conflicts and presents possible solutions to the Dean and Department Chairs. Use Excel and ctcLink queries to provide budget and analytical support to the Dean Run monthly reports for grant and operational budgets and provide updates to the dean; Support the dean in preparation of new annual budgets; Complete updates to Personnel Action Forms (PAN) for HR as needed; Run enrollment queries and develop pivot tables and charts for enrollment tracking and analysis; Provide backup to BEdA data specialist for State reporting in LACES; Manage and reconcile procurement for the Unit. Prepare, record, maintain, and distribute communications for the BEdA Unit Attend Unit meetings and take notes as assigned; Coordinate with the Dean and Data Program Specialist to provide clear, consistent written communication to faculty and staff within the BEdA Unit; Use professional language and business discourse in all Unit correspondence and communication. Provide skilled office management and confidential administrative support File electronic and hard copies of correspondence. evaluations and other faculty documents, spreadsheets, schedules, grant documents, and other Unit records; Support the dean with scheduling and preparing for meetings; Support faculty and staff with college-approved travel requests and documents. Translation and interpreting Support the program with translation and interpreting, and other duties necessary to support the Unit; Written translation of forms, flyers, and information for students; Occasional interpreting support for students. Other duties as needed Posting class cancellation notices, occasional calls to students; Ordering food for working lunches or light meeting refreshments and delivering items to the event; Supporting new student intake, serving on hiring committees for the college, and providing back-up support for the BEdA data specialist. Knowledge, Skills, and Abilities Strong communication skills, lived or learned experiences with pre-college-level students; Attention to detail; Ability to multitask and deal with interruptions. Minimum Qualifications Associate Degree; Proficiency using Excel to organize information and analyze data; Strong written and oral communication skills; Fluent in Spanish. Preferred Qualifications Two (2) years of experience as an Administrative Assistant or similar position Salary and Benefits: Salary is based on Range 42, Step A, $3,827 per month with periodic increments to $4,980 per month. This position is eligible for the 5% multilingual premium pay. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements. This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding. This is a union-represented position subject to a collective bargaining agreement. Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx . Application Deadline: Priority screening will begin after August 25 , 2026 . Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled. Priority Screening Date: August 25, 2026 Interviews with Committee: Week of September 1st Finalist Interviews: Week of September 7th Anticipated Start Date: October 2026 Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted. Application Procedure: To be considered for this position, applicants must: Meet the minimum qualifications and; Submit a complete application to the online recruitment system at www.skagit.edu that includes the following: The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references; A current resume; (Attachment: Resume); A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter). In order to be considered for the position, you must complete the online application in f