Mail Room Clerk - Recorder's Office (0826)

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.(Illustrative Only) Process and sort incoming and outgoing mail for all County Departments Track the receiving of special mail from FedEx, UPS and USPS Assist with counting ballots received in the mail and reconcile with BRM postage reporting Prepare a monthly postage expense report of department charges Assist the departments with folding and inserting documents using the folding machine Prepares reports and maintains records Maintains control and assures availability of files and other materials Establishes and maintains complex filing systems Answers questions requiring knowledge of departmental rules and procedures Exercises discretion and judgment on minor administrative decisions Processes and distributes confidential and sensitive documents May oversee and train staff as assigned May maintain department budget accounting records May answer and route incoming phone calls The essential functions of this position include but are not limited to: driving to deliver mail to the post office; standing and walking to distribute mail; working with co-workers and others sorting and distributing mail; repetitive hand/wrist motion manipulating mail and documents and assisting Recorder Voter Services staff with daily office operations; must be able to effectively handle lifting up to 50 lbs. MINIMUM QUALIFICATIONS: Two years' experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Additional Requirements: Must successfully pass a background check. The Ideal Candidate will have experience working in a Mail Center and using a commercial postage machine, experience using Microsoft Office Suite including Outlook, and is a team player with excellent customer service and data entry skills. Preferred Qualifications - Professional experience working in a Mail Center with various postage machines and mailing products - Customer service experience - Microsoft Office Suite, including Outlook experience - Demonstrates accuracy and attention to detail - Being able to effectively lift up to 50 lbs. This position is safety sensitive. This position is non-exempt from overtime. Considerable knowledge of: Business English, spelling and arithmetic, punctuation, and grammar Office practices and procedures Skill in: Use of computer systems, Microsoft Suite, and other office machines Report preparation Ability to: Compose correspondence dealing with technical and complex matters Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures Prioritize, plan and carry out assignments Work safely and support the culture of workplace safety Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.