Section 3 & Small Business Coordinator (Procurement)

The Section 3 & Small Business Coordinator ensures Section 3/Small Business compliance, works with all departments and contractors to provide economic opportunities for those of low and very low income, and assists in providing contracting opportunities to small and local businesses. Essential Duties + Responsibilities The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. These essential functions require a consistent presence in the work environment on a regular basis and regular attendance must be maintained. Day-to-day management of activities associated with the Section 3/Small Business program, including meetings with contractors about performance under the policies and residents about program participation. Coordinate all departmental efforts to establish one point of contact and responsibility for the Section 3/Small Business programs. Develops and implements the Section 3 Program’s resident pool list to facilitate the direct employment and contracting of Section 3 residents and business concerns by the agency and its contractors in collaboration with any opt-in residents shared from the Community Initiatives Department, and other resident-engaging departments. Introduce in a live session, and or other forms of communication, about how the Section 3 Coordinator can assist with helping the contractor attain the good faith efforts compliance goal(s). Offer examples of good faith efforts, and emphasize the importance of it in our contracts. Review and approve the Section 3/Small Business good-faith compliance plan submitted by contractors prior to contract award. Monitor and track contractor performance to ensure compliance with Section 3/Small Business based on Opportunity Home Section 3 Policies and HUD regulations. Track vendor compliance within our VMS Bonfire tool with the established, saved, and approved questionnaire for adequate assessment. Prepare monthly, quarterly, and annual reports detailing activity and status of compliance and non-compliance in both programs, as well as Section 3 reporting to HUD, as may be required, and all other required reporting in a timely manner. Make presentations before the Board of Commissioners, Executive, and Senior staff as requested, on the status of Section 3/Small Business compliance by Opportunity Home and its contractors. Participates in the South Central Texas Regional Certification Agency (SCTRCA) as an alternate Board member representing Opportunity Home. Serve as Opportunity Home representative in presentations before contractors, residents, and other organizations on Section 3/Small Business activities. Develop a network of public- and private-sector businesses that Opportunity Home will partner with to train and employ residents and to create resident-owned businesses. Assist contractors, managers and public officials as required with Program efforts. Coordinate special projects designed to inform residents and interested parties of the Section 3/Small Business Program and other employment opportunities. May be required to drive to various work sites and/or meetings Develop and maintain the reference library for compliance with Section 3/Small Business Program regulations. Direct and lead activities to support Section 3/Small Business participation, including monthly employment and contractor informational meetings as well as employment and economic development meetings sponsored by other agencies and businesses to promote the Section 3/Small Business program and provide the necessary technical support for contractors to achieve goals, to include monthly training sessions. Collaborate with other governmental entities and departments for the success of the Program, and all other duties as assigned. Assist with the setup of vendors in the ERP system and provide support in processing requisitions while ensuring compliance with procurement policies. Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintaine