Tax/Treasurer Management Assistant

Class Title: Management Assistant Department: Treasurer/Tax Office FLSA Status: Non-Exempt WC Code: 9410 Pay Range: 6 Union: Non-Union GENERAL STATEMENT OF DUTIES This classification performs complex duties to assist the County Treasurer/Tax Collector by performing clerical, technical and office management functions requiring interpretation and application of department policies and Oregon Revised Statutes (ORS); serves as a full assistant to and can speak for the County Treasurer/Tax Collector. SUPERVISION RECEIVED Work is performed under the guidance of the County Treasurer/Tax Collector who outlines work projects, goals and objectives. Employee works independently to compile, and analyze data, and resolve questions or problems on the basis of past precedent and interpretation of policy or procedural guidelines. The employee confers with the County Treasurer/Tax Collector for professional assistance and advice; work is reviewed for conformance to policy, procedures and ORS. SUPERVSION EXERCISED This classification assists with training and supervising the work of support staff. Link for Veterans Preference Form: http://www.malheurco.org/ wp-content /uploads/2016/06/Veterans-Preference.pdf If you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process, please fill out this Veterans' Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans' Preference. Link for Malheur County Resident Preference Form: https://www.malheurco.org/wp-content/uploads/Departments/Admin/Menu-Links/50-Resident-Applicant-Preference-Form.pdf If you are a Malheur County Resident that plans to stay in Malheur County for the next 5 years and would like to be granted preference in the selection and hiring process, please read, fill out this form and attach it to your application. ESSENTIAL FUNCTIONS (The following description of duties may not be all inclusive and other duties may be assigned at the discretion of the County Treasurer/Tax Collector). Assume responsibility for managing the Treasurer/Tax Office when County Treasurer/Tax Collector is absent which includes: direct department activities ensuring compliance with policies and ORS regulations; act as a liaison between the Treasurer/Tax Collector and the public by providing information requiring extensive knowledge of department policy and procedure. Assume responsibility and ensure compliance on a daily basis for: Tax collecting; opening and closingprocedures of the office; accepting and posting payments both from the customers and from County Departments, by accurately processing cash, checks and other negotiable items; customer service with public via telephone or front counter; checkout and balance of cash drawers; and bank deposits. Assume responsibility and ensure compliance on a monthly (and as needed) basis for: pulling monthly reports for phone, copies and postage; maintaining and preparing deposit for mobile home ownership changes; preparing requisitions for phone, copies, office supplies, etc.; uploading and downloading files to data exchange; printing refund checks; monthly/weekly turnovers to districts; monthly revenue/expenditure reports to districts; issuing and posting Treasurer receipts; balancing Treasurer spreadsheet to G/L bank master; reconciling multiple bank statements; preparing and posting journal vouchers for both Tax and Treasurer accounts; maintaining bankruptcy files; creating spreadsheets used in office; website upkeep; bank transfers; managing return mail; and reconciliation of payroll and accounts payable check registers. Assume responsibility and ensure compliance for: maintaining foreclosure accounts; preparing legal foreclosures documents; preparing legal notices for publication; preparing public notice letters to adjoining land owners; oversee County land sale, including certificates and Sheriff’s return of sale; issue, record and maintain tax warrants; tax season preparation; processing lender data requests; cleaning and organizing files for shredding; and posting batch payments from lenders. Assist in supervising support staff which includes: training of support employees; planning, organizing, assigning, coordinating, reviewing work of staff, and enforcing department policy and procedures when County Treasurer/Tax Collector is absent. Courteously meet and transact effectively with other employees, department heads, elected officials, outside agencies, taxing districts and the public. Regular physical attendance at the employer’s facility is required. PREFERRED KNOWLEDGE AND SKILLS Experience in banking practices Experience in bookkeeping or accounting Past county government experience Experience in local government funds management and investments Experience handling cash, checks and other negotiable items Proficiency in MS Word <li style="margin: 0