Procurement & Contracts Specialist, Services - Procurement Professional I - R14034

Department: Financial Management About Our Job Provides support to the Procurement Contract Strategy & Compliance group and Procurement Official including but not limited to procurement and non-procurement contract analysis and coordination to accurately record documents in the OnBase database. Position includes OnBase database maintenance, budget entry, public records requests and other responsibilities outlined below. This position requires multi-tasking, problem solving, prioritizing, strong communication skills and the ability to work independently. It also requires a high level of customer service skills when interacting with internal and external customers. Job Description: Systematically reviews and verifies all procurement and non-procurement amendments, contracts, and other ancillary documents, performs analysis and interprets contents including vendor information, commencement, project duration and other necessary details, and accurately makes required entries into the OnBase database. Handles the flow of contracts in and out of Procurement in a timely manner, identifying issues, coordinating with the Office of the County Attorney and the County Signature Authorities. Maintains database of information surrounding the pick-up/drop-off process. Ensures compliance of regulatory/county principles, policies and practices. Serves as Procurement’s public record and record retention liaison responsible for fulfillment of all records request related to Procurement’s business practices. Ensuring all rules and procedures are compliant with Chapter 119, Florida Statues. Understand Public Records Law and Public Records 101, facilitates and coordinates with appropriate staff to research and compile all responsive records to public records requests, in a timely and efficient manner. Escalates questions and concerns to the public record’s office as needed. Assists Procurement Contract Strategy & Compliance group and Procurement Official with projects as assigned. Provides direct assistance to the Procurement Official including screening calls and visitors, and appointment scheduling for internal and external meetings, conferences, etc. Assists with the preparation of correspondence, memos, budget entry, talking points and other materials needed. Primary P-Card holder for Procurement. Acts as the OnBase eGenda Procurement Gatekeeper, analyzing each item and assigning eBars and eCars to the appropriate Procurement & Contract Specialist. Routes eBARs and eCARs back to the Office of the County Attorney upon receipt and verification of vendor contract and amendment originals. Coordinates the routing of BCC approved procurement items to the Office of the County attorney for approval. Responsibilities entail understanding of operating and capital budget, grants, vendor contract origination and amendments for accurate and prompt routing of eGenda items. Effectively responds to procurement concerns from external vendors, citizens and internal departments via telephone, email, and in-person. Must exercise tact, diplomacy, and problem-solving skills to develop an appropriate course of action. Coordinates and communicates effectively with all stakeholders to resolve concerns in a timely manner. Coordinates and assists with training and development programs to educate BCC departments on Procurement policies and procedures. Work Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m. About You Minimum Qualifications: An Associate’s Degree from an accredited college or university in Accounting, Finance or closely related field and two (2) years of clerical, administrative and/or purchasing experience Public and/or private sector procurement and contract experience preferred. Relevant experience may substitute on a year-for-year basis for the Associate’s Degree OR any combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Preferred Qualifications: Three (3) years public and/or private procurement or contracts experience. CPPB or CPPO preferred. Job Competencies: Ability to collect, organize and evaluate data to develop logical conclusions Ability to lead and facilitate meetings Ability to establish and maintain strong relationships Ability to communicate effectively Ability to prioritize and organize workload effectively Ability to exercise independent judgement and discretion for decision making Ability to interpret and apply moderately complex principles, policies and practices Ability to anticipate and overcome barriers Ability to create and generate comprehensive reports Ability to work with simple legal documents and grant applications. Ability to demonstrate excellent time management skills Knowledge of SCG procurement processes and practices About Everything Else Pay: $20.19 - $23.08 This Posting is currently Open Until Filled