Junior Operations Specialist

Seargin is an international consulting company that is revolutionizing the technology industry across 50 countries! We deliver real business value by combining strategic IT consulting with hands-on implementation, bridging the gap between vision and execution. Our expertise spans ERP transformation programs, AI-powered workflow optimization, enterprise data management, and cybersecurity. With a team of 1,000+ senior consultants across Europe, the United States and Asia, Seargin supports global organizations in areas such as: ERP transformation (such as SAP) AI-powered workflow optimization & AI Workforce implementation Data governance, MDM, and unified data platforms Cybersecurity Mergers & acquisitions: end-to-end carve-outs and integrations Recovery of stalled or failed initiatives Our clients - including Fortune 500 leaders - trust us because we don’t just advise. We build, lead, and deliver - with speed, precision, and full accountability. Join us and shape the future with Seargin - where innovation meets execution. Junior Operations Specialist Your Role and Responsibilities: Ensuring the proper functioning of the office and common areas; Organizing meetings and conference room bookings; Managing basic correspondence and handling courier deliveries; Supporting the maintenance and archiving of company documentation; Updating internal databases and maintaining and updating trackers; Cooperating with service providers (cleaning, security, couriers, building administration, catering); Supervising office equipment and reporting and coordinating repairs; Operating office equipment and providing administrative support; Assisting with the preparation of registers and reports; Supporting the onboarding of new employees; Cooperating with other departments within the company; Keeping the internal database up to date; Supporting other ongoing tasks within the PowerOps department as assigned by the Supervisor (including issuing invoices, organizing business travel, and managing employee benefits); Maintaining a high standard of reception services. Ensuring timely completion of administrative tasks. Taking care of the company’s image and the aesthetics of the office. Ensuring the proper flow of documentation and information. Ensuring the efficient and responsible use of the administrative budget. Complying with the Integrated Management System. Skills and Personal Attributes: University degree or currently pursuing part-time studies; Previous experience in an administrative role will be an advantage; English proficiency enabling fluent communication; Strong organizational skills and attention to detail; Excellent communication and teamwork skills; A proactive approach to problem-solving; High level of professionalism and well-developed communication skills; Good knowledge of Microsoft Office (Outlook, Word, Excel, Teams); Ability to operate standard office equipment. What we offer: Work in an international environment: Daily opportunity for practical use of foreign languages within a global team. Flexible benefits system: Individual selection of benefits through the MyBenefit platform (including the Multisport card), tailored to your needs and preferences. Comprehensive healthcare: Easy access to private medical care, including home visits. Attractive group insurance: Preferential terms for group life and health insurance. English and German classes - free of charge, Professional psychological support: Schedule a session with our psychologist to discuss your needs. Access to the latest technologies: Work with cutting-edge technologies and the opportunity to co-create innovative solutions based on artificial intelligence. Real impact on the future: Participation in projects that shape the future of technology and have a positive impact on various sectors, from space to medical. Culture of innovation and pioneering spirit : Being part of an organization that actively implements innovative solutions internally and sets new standards in the industry.